On Boarding Coordinator (ENTRY LEVEL)

Hogan Transportation is a 100-year-old full-service, multi-faceted transportation company operating throughout North America with a tradition of unparalleled, personalized service to clients, utilizing first-class equipment and advanced technology.

Job Summary

The On Boarding Coordinator provides administrative and operational support to the Recruiting Department by managing all aspects of the driver onboarding process. This position ensures that all pre-employment, compliance, and orientation requirements are completed accurately and on time. The Onboarding Coordinator serves as a key point of contact for new drivers, ensuring a smooth transition from candidate to employee while maintaining compliance with company policies and DOT regulations.

Essential Duties and Responsibilities

• Coordinates and track completion of all pre-employment requirements, including DOT drug screens and physical examinations, ensuring compliance prior to hire.
• Reviews and validate CDL information to confirm all endorsements and restrictions align across the drivers application, MVR, and license documentation.
• Guides drivers through the online orientation process, new hire paperwork, and I-9 completion, providing clear instructions and support to ensure timely and accurate submission.
• Facilitates and document completion of FMCSA Clearinghouse full query, ensuring all required consent and compliance steps are met before onboarding.
• Maintains detailed file documentation, including driver contact attempts, follow-ups, and overall onboarding progress, to ensure audit-ready compliance and transparency.
• Other duties as assigned.

Requirements

High school diploma or GED required

13 years of administrative experience; experience in recruiting, transportation, or HR preferred.

Ability to multitask and manage time effectively in a fast-paced environment.

Ability to handle confidential information with discretion.

Proficient with Microsoft Office Suite (Word, Excel, Outlook, Teams).

Effective communication, interpersonal, and problem-solving skills.

Strong organizational skills with exceptional attention to detail.