On-Call / Intermittent Secretary II

Akima

Dahlgren, VA

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JOB DETAILS

SALARY

$22.27–$23.38 Per Hour

SKILLS

Administrative Skills, Adobe Product Family, Apple Macs, Business Solutions, Calendar Management, Communication Skills, Community Support, Copying Machines, Customer Support/Service, Data Entry, Data Management, Diversity, DoD Secret Clearance, Document Tracking, Documentation, ERP (Enterprise Resource Planning), Equipment Maintenance/Repair, Fax Machines, Federal Contracts, Government, Government Administrative Support, Government Contracts, Inventory Management, Leadership, Legal, Logistics, Mail Processing, Medical Conditions, Meeting Minutes, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Windows Operating System, Microsoft Word, Military, Multitasking, Office Equipment, On Call, Onboarding, Order Supplies, People Management, Presentation/Verbal Skills, Printers, Public Affairs, Records Management, Secret Clearance, Security Clearance, Spreadsheets, Standard Operating Procedures (SOP), Telephone Skills, United States Citizen

LOCATION

Dahlgren, VA

POSTED

3 days ago

AMO, an Akima company, is seeking candidates for an On-Call / Intermittent Secretary II position in Dahlgren, VA. This Service Contract Labor Standards (SCLS)-covered position is intended to provide backfill support for Secretary II positions during periods of extended leave, vacancy, or other temporary staffing gaps across the contract.

This position does not guarantee continuous work hours. Assignments will be based on contract needs, customer requirements, and the availability of backfill work. There may be periods when no active assignment or work hours are available. However, successful candidates in this role may be considered for permanent Secretary II openings as they become available. Permanent placement is not guaranteed and will depend on available positions, customer requirements, qualifications, performance, and contract needs.

This is a unique opportunity for a candidate who is flexible, adaptable, and comfortable supporting different offices, branches, divisions, departments, or program offices as needs arise. Because this position may support multiple offices over time, the successful candidate must be able to quickly learn local office procedures, adapt to changing priorities, and provide professional administrative support with limited transition time.

The Secretary II provides principal secretarial support in an office, usually to one individual and, in some cases, to the subordinate staff of that individual. The Secretary II maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently with minimal detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routines and an understanding of the organization, programs, and procedures related to the office being supported.

Responsibilities

Perform general secretarial and clerical duties necessary to meet the needs of a Branch, Division, Department, or Program Office in support of Government office procedures. Duties may include:

+ Provide on-call/intermittent administrative and secretarial backfill support during extended employee leave, vacancies, or other temporary coverage gaps.

+ Answer and screen incoming telephone calls.

+ Receive, greet, and screen visitors.

+ Maintain logs, listings, office files, records, and tracking documents.

+ Schedule appointments, meetings, conference rooms, and other office activities.

+ Support meetings on and off NSWCDD locations.

+ Receive, review, type, edit, and process correspondence and documents.

+ Prepare correspondence and documents from rough draft, handwritten notes, verbal direction, or email.

+ Sort, route, track, distribute, copy, scan, fax, file, download, archive, shred, and dispose of documentation.

+ Process timecards, training requests, and shipping documents using Navy ERP or other Government systems.

+ Establish, maintain, and update office filing in accordance with NSWCDD Records Management policies.

+ Receive, coordinate, and act on data calls.

+ Maintain and replace inventory of office supplies.

+ Coordinate with NSWCDD Public Affairs for distinguished visitors, as required.

+ Designate and reserve parking spaces for VIP visitors.

+ Travel on base for delivery and pick-up of official information using a Government vehicle.

+ Create spreadsheets and PowerPoint presentations.

+ Upload, maintain, and search documents for retention purposes in SharePoint or other identified repositories.

+ Assist Government staff with daily administrative requirements.

+ Provide guidance and review work of lower-level secretarial staff in the absence of a Government or Contractor senior-level secretary.

+ Provide clerical support in the absence of Government clerical, secretarial, or administrative personnel.

+ Perform basic maintenance on office equipment and call for service when needed.

+ Replace printer, plotter, copier, fax, and shredder supplies as needed.

+ Assist in the disposal of excess equipment.

+ Maintain office calendars and key inventories.

+ Coordinate plant account inventories.

+ Perform muster procedures.

+ Support new employee onboarding processes.

+ Use Government systems and applications such as IBPES, DISS, Navy ERP, DTS, NSWCDD homepage applications, and other required tools.

+ Process Telephone Work Requests, IT MAC requests, visitor clearances, visit requests, overtime requests, compensatory time requests, property passes, and travel orders.

+ Establish and maintain Standard Operating Procedures for clerical and secretarial duties.

+ Demonstrate a professional demeanor and communicate effectively both orally and in writing.

Secretarial and administrative support may also include assisting visually impaired, blind, or other disabled Government personnel with:

+ Clerical, secretarial, and administrative tasking.

+ Completing tasks when accessible software is not available or compatible with current office equipment.

+ Reading aloud documents, reports, mail, and other work-related items.

+ Describing illustrative materials such as pictures, charts, drawings, and symbols.

+ Reading and signing hard-copy documents.

+ Completing electronic training.

+ Timekeeping entry and approval.

+ Data entry into automated business applications and Government tracking tools.

+ Researching creative and innovative technological solutions that support greater independence.

+ Guiding employees to the appropriate location on documents or within data systems for signature or approval.

+ Transporting impaired employees to meetings and training events using a government vehicle, when required.

Qualifications

+ Must be a U.S. Citizen able to obtain and maintain a Government DoD Secret clearance. Preference will be given to candidates already possessing active Secret clreaences.

+ Two (2) years of work-related experience creating and maintaining documentation and data management systems.

+ Experience providing general administrative support in all facets of clerical administration, preferably at the Branch level and in support of Government leadership and military personnel.

+ Proficiency in Microsoft Windows, Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Access, and Adobe.

+ Ability to type 40 words per minute.

+ Demonstrated ability to work independently and communicate effectively both orally and in writing.

+ Demonstrated ability to multi-task, perform professionally, and communicate clearly, including proper phone etiquette.

+ Demonstrated proficiency with meeting support, formal filing systems, scanning, faxing, answering phones, taking messages, managing calendars, and scheduling appointments.

+ Ability to adapt quickly to new office environments, changing priorities, and varying customer support requirements.

+ Ability to provide professional support across multiple offices or organizations as on-call/intermittent assignments require.

Preferred Experience:

+ Taking notes and converting them into formal meeting minutes.

+ Editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government or business formats.

+ Receiving and greeting visitors professionally.

+ Handling and storing classified or sensitive materials, including Personally Identifiable Information.

+ Maintaining inventory of office supplies and ordering new supplies.

Clearance Processing:

+ Candidates must be U.S. Citizens willing and able to be processed for a government security clearance. Clearance processing may take approximately two to four months to complete. Preference will be given to candidates already possessing active Secret clarences.

Job ID

2026-24076

Work Type

On-Site

Pay Range

$22.27 - $23.38 per hour

Health & Welfare

$5.09 per hour

Benefits

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Company Description

Work Where it Matters

Akima Mission Optimization (AMO), an Akima company, is not just another federal logistics contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AMO, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders , AMO provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers , AMO delivers innovative administrative support services that streamline operations, and enhance productivity.

As an AMO employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).

About the Company

Akima

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