Onboarding Associate (ROA) - Remote

Job Description

Grow your career at Cedars-Sinai!

Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report's "Best Hospitals 2025-2026" rankings. When you join our team, you'll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career.

We take pride in hiring the best, most hard-working employees. Our talented staff reflects the culturally and ethnically diverse community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

Why work here?

"World-class Human Resources' are more than just pretty words here; it is our singular goal. A goal we are making remarkable progress on, and one we hope to achieve with your help.

Beyond outstanding benefits, competitive salaries and health and dental insurance we offer tuition reimbursement and learning programs so you can achieve additional certifications and degrees while gaining the knowledge and experience needed to advance your career. At Cedars-Sinai, you'll work among our state-of-the-art biomedical research facilities with access to the best physicians and scientists in the Los Angeles area.

What will you be doing in this role:

The Onboarding Associate (ROA) is responsible for completing a sophisticated onboarding process for clinical and non-clinical new hires, promotions and transfers for the organization as well as offer subject matter expertise to audit data, educate employees and leaders who have questions about onboarding processes. The ROA will be the main point of contact for new hire and transferring candidates during the onboarding process, while also serving as a liaison for the hiring department, Talent Advisor and multiple departments inside and outside of HR. The ROA will be responsible for establishing expectations and processes to ensure the orderly and timely flow of onboarding. The ROA also delivers excellent customer service to employees at all levels of the organization and multitasks to complete a variety of tasks within the technical platforms to ensure timely and compliant hiring.

• Coordinate onboarding process which includes initiating and monitoring background checks, drug screens, employee health screens. Perform a variety of verification processes for licensure, certification, education, as well as coordinate all other onboarding items to ensure efficient and in compliance for hiring. Ensure all stakeholders are engaged and responsive to meet onboarding requirements.
• Provide tier 2 technical support for the organization's internal and external careers sites, the applicant tracking system and the HR service portal. Provide education to internal HR staff, Managers and Employees regarding policies and procedures pertaining to the recruitment and onboarding process.
• Create new employee records in employee database which includes modifying information to ensure data integrity. Collect and/or ensure that all new hire and recruitment documentation has been received, completed accurately and is timely.
• Coordinate the position code creation process, auditing requisition request data, monitoring approval process and preparing requisitions for talent advisors.
• Ensure critical information remains confidential and protect personal information when processing recruitment transactions and addressing employee, candidate or new hire inquiries, in line with the organizations data privacy requirements. Maintain compliance with departmental practices, applicable local, state and federal laws and regulations.
• Liaise between multiple departments including HR teams both inside and outside of the Service Center offering subject matter expertise.

Approved Remote States: Arizona, California, Colorado, Florida, Georgia, Minnesota, Nevada, Oregon, Texas. Must be able to work core pacific time hours

Note: this is a 6-month Fixed Term position with benefits.

Qualifications

Experience Requirements:

Two (2) plus years of experience in an administrative role within Human Resources, Recruiting, or Onboarding.

Two (2) plus years of experience processing high volume hiring/onboarding within a healthcare organization preferred.

Educational Requirements:

High School Diploma/GED.

Bachelor's degree in Human Resources, Management, or related area preferred.

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