More information about this job
Overview
The Onboarding Coordinator supports the recruiting department by managing application tracking, onboarding processes, and administration functions. The role ensures a seamless experience for new hires and maintains compliance with Cajun's policies and procedures.
Responsibilities
- The following are intended as general illustrations of the work in this job class and are not all-inclusive for this position.
- Greet and welcome guests and applicants upon arrival
- Answer, screen, and forward incoming calls
- Guide applicants to apply online and assist them at the receptionist kiosks
- Provide accurate information in person, via phone, and email.
- Manage applicant tracking and onboarding
- Review and approve new hire and rehire submissions
- Maintain employee records such as the employee's hiring and termination information
- Ensure timely completion and compliance of all onboarding documents
- Scan and upload all onboarding paperwork and documentation into Cajun's HRIS system
- Follow up with candidates to complete required documentation
- Notify the recruiting team of any onboarding issues or delays
- Serve as a liaison between candidates, recruiting, payroll, and HR for onboarding and termination documentation
- Coordinate new hire orientations with candidates, the recruiting team, and trainers
- Assist with internal audits and monthly compliance tracking
- Provide support to the recruiting team as needed
- Schedule Safety Council courses for current and new employees
- Send out jobsite arrival emails
- Send out jobsite arrival text to all employees
- Coordinate drug screens and physicals for current and new employees
- Upload required documents to P-Vault
- Perform Assistant Recruiter duties as needed
Qualifications
- High school diploma or GED required
- Strong organizations and communication skills
- Ability to manage multiple tasks and meet deadlines
- Experience with HRIS systems is a plus
- Experience in HR administration or recruiting support preferred
- Professional demeanor and customer service orientation
Physical
- Occasionally required to lift up to 25 pounds
- Regularly required to talk or hear
- Frequently required to walk, sit, and reach with hands and arms
- Subject to repetitive use of hands/arms
- Occasionally required to stand, stoop, kneel, crouch, bend, use hands and fingers to handle and feel
- Vision requirements include close vision, distance vision, and ability to adjust focus
- Will need to be able to perform sedentary work
Mental
- Must have the ability to direct others and communicate effectively with other management/ supervision
- Talking and reading & writing comprehension is necessary for giving and receiving directions to perform work and/or safety policy
- Ability to use math/complete calculations
- Must be able to concentrate amid distractions and remember details
- Ability to use computer, keyboard, telephone and other office devices
- Bilingual in English and Spanish a plus