Onboarding Coordinator- PESMOA

• Facilitates information flow as a liaison between Uniformed Services University (USU) Departments, Centers, or Programs (Principal Investigators, Department Directors, and/or Program Managers), the Facility Security Officer (FSO), incoming new hires, and HJF corporate and field personnel (recruiters, HR business partner, HQ PMs.)
• In close collaboration with the FSO & Security Specialist tracks, the status of USU security investigations for new HJF hires, to include completion of Electronic Questionnaires for Investigations Processing (NBIS) form, OF 306 (Declaration for Federal Employment), and completion of fingerprints.
• Manages the onboarding lifecycle by facilitating the preparation, collection, and submission of all required installation documentation, including the DoD Cyber Awareness Training certificate, System Authorization Access Request SAAR) forms, and Common Access Card (CAC) Application form. Ensure timely initiation of IT resources by submitting the Onboarding bundle in ServiceNow.
• Works closely with the appropriate Department Hiring Manager and Administrative officer to prepare first-day logistics (e.g., base access, parking instructions, onsite point of contact upon arrival, work location) and communicates this information to new hires before their first day.
• Facilitate base access for incoming personnel and HJF staff for security processing (fingerprinting) and scheduled on-site events.
• Advises and provides guidance on Common Access Card (CAC) and organizational System Access Expiration Date (SAED) renewals; acts as HJF's information channel for all location safety and security matters; and liaises with local safety and security offices to ensure site-specific practices are known and communicated.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance and participation in required training for role.

Join the HJF Team!

HJF is seeking an Onboarding Coordinator who provides administrative project oversight of a narrower scope under the direction of a supervisor. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks. Has a general knowledgeable of business unit policies.

This position will be in support of the PesMOA Program located at the Uniformed Services University (USU) in Bethesda, MD.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.