Onboarding Specialist

Pay Rate: $30 per hour - $36 per hour

Work Mode: On-site

Summary:

• Full Time
• 5 days per week on-site

Responsibilities:

• Oversee the onboarding process for all new hires and rehires to ensure accurate and timely completion of paperwork.
• Ensure compliance with occupational health requirements, LMS & payroll system entry, background checks, and audit programs.
• Facilitate communication between the Recruiting team and the Compensation & Benefits team.
• Lead, manage, and support the design and implementation of the onboarding function.
• Participate in the assessment and evaluation of current onboarding practices and redesign processes for continuous improvement.
• Responsible for executive onboarding and orientation.
• Build reporting, provide insights for Talent Acquisition, and improve metrics and analytics.
• Work on process improvements to reduce time to start for new hires.
• Create and standardize onboarding processes and requirements.
• Maintain accurate records of onboarding status and ensure complete personnel files.
• Communicate with managers, candidates, and recruiters on outstanding background checks and health requirements.
• Run and complete national background checks and make hiring decisions based on results.
• Partner with stakeholders for an efficient onboarding process and manage small scale projects autonomously.
• Provide reporting on onboarding metrics and perform root cause analysis on common issues.
• Complete audits for compliance and implement recommended improvements.
• May supervise work of Onboarding Specialists.

Requirements:

• BS/BA degree required.
• At least five years’ experience in a Recruiting Coordinator or high volume operations role, preferably in a fast-paced environment.
• Experience in an operations or project management role required.

Preferred Skills:

• Strong organizational skills.
• Strong business acumen and ability to work cross-functionally.
• Demonstrable strong ownership and accountability skills.
• Ability to meet tight deadlines and work independently.
• Project management skills required.
• Strong communication skills (verbal and written).
• Experience using an applicant tracking system; Workday experience a plus.
• Ability to engage and nurture relationships with new hires.