Receptionist - New York, NY
Location: 9th Avenue, New York, NY - 100% Onsite
Contract Pay Range: $35.00-$38.50/hour
Employment Type: Contract-to-Hire
Conversion Salary: $68,000-$73,000 annually
Alphanumeric is hiring a Receptionist to support a well-established organization with a strong presence in the financial and insurance industries in New York, NY.
We are seeking a reliable, professional, and personable individual who enjoys creating a positive first impression and keeping office operations running smoothly. As the first point of contact for visitors, clients, and employees, the Receptionist will play an important role in maintaining a welcoming, organized, and professional office environment.
Key Responsibilities
- Greet and welcome visitors, clients, and employees in a professional and courteous manner.
- Direct visitors to the appropriate individual, meeting room, or office location.
- Maintain a clean, organized, and professional reception and common area.
- Respond to inquiries and provide accurate information in person, by phone, and via email.
- Support visitor management procedures, including issuing visitor badges, maintaining guest logs, and monitoring access through the reception desk.
- Receive, sort, and distribute incoming mail and deliveries and prepare outgoing shipments.
- Maintain calendars, seating logs, spreadsheets, and other office records as needed.
- Coordinate office lunches, meetings, and catering requests.
- Monitor office and pantry inventory and communicate or coordinate supply needs.
- Perform general administrative and clerical duties in support of office operations.
- Maintain pantry and common areas, including restocking supplies and loading/unloading the dishwasher.
- Assist with special office projects and additional administrative tasks as assigned.
Qualifications & Skills
Customer Service, Communication & Organization
- Excellent customer service and interpersonal skills with a polished, professional, and courteous demeanor.
- Strong verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Ability to multitask, prioritize responsibilities, and remain composed in a fast-paced professional environment.
- Proactive, dependable, and adaptable approach to supporting employees, visitors, and overall office operations.
Technical Skills
- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
- Comfortable operating standard office equipment, including printers and copiers.
- Experience maintaining calendars, spreadsheets, logs, and basic office records.
Confidentiality & Compliance
- Ability to handle sensitive and confidential information with professionalism and discretion.
- Understanding of and commitment to applicable privacy and confidentiality requirements, including HIPAA compliance where relevant.
Preferred Qualifications
- Previous experience in reception, front desk operations, hospitality, customer service, or administrative support.
- Experience working in a professional corporate office environment is strongly preferred.
This is an excellent opportunity for someone who is highly organized, service-oriented, and comfortable serving as the face of a professional office while providing hands-on administrative and workplace support.