Operation Associate

Job Title: Operations Associate

Location: Remote (U.S. Based)

Job Type: Full-Time

Compensation: $35 - $50 per hour (based on experience and qualifications)

Reports To: Director of Operations

About Heritage Civil Works

At Heritage Civil Works, we don't just engineer solutions we empower industries to perform at their peak. We are a top-tier civil engineering firm specializing in advanced modeling, testing, and custom engineering solutions across sectors like pollution control, power generation, aerospace, and biotechnology.

We work with purpose and our operations team is the engine that keeps everything running smoothly behind the scenes. That's where you come in.

The Role: Operations Associate (Remote)

We are looking for a highly organized, proactive, and detail-oriented Operations Associate to join our growing remote team. You'll work across departments to help streamline internal workflows, support project execution, and keep our systems, schedules, and communications aligned.

Whether its coordinating meetings with precision, handling data entry with care, or helping improve operational processes, you'll be the kind of person we can count on to keep the gears turning especially in a fast-paced, engineering-driven environment.

What You'll Be Doing

Cross-Functional Support

- Collaborate with the engineering, HR, finance, and project teams to support daily operations.

- Assist in managing project timelines, deliverables, and interdepartmental communications.

Data & Documentation

- Maintain internal records, documents, and reports related to active projects, procurement, contracts, and compliance.

- Perform quality checks to ensure data integrity across platforms.

Scheduling & Coordination

- Coordinate meetings, schedules, and virtual events across multiple time zones.

- Support logistics for onboarding, training, and virtual team events.

Process Optimization

- Identify gaps in workflow processes and help implement more efficient systems using tools like Asana, Notion, or Monday.com.

- Suggest improvements and automations that can make life easier for everyone on the team.

Vendor & Partner Coordination

- Support communications with external vendors, partners, and clients.

- Assist with contract follow-ups, document requests, and scheduling of partner meetings.

Administrative Excellence

- Own small-to-medium-scale admin tasks like creating templates, organizing shared drives, preparing slide decks, and tracking expenses.

What Makes You a Great Fit

Required Skills & Qualifications

- 5 years of experience in operations, project coordination, admin support, or similar roles.

- Strong organizational skills with the ability to prioritize and manage multiple tasks.

- Excellent communication skills, both written and verbal.

- Proficiency in tools like Google Workspace, Microsoft 365, Zoom, Slack, and project management platforms.

- Tech-savvy and comfortable learning new systems quickly.

- Self-starter with a proactive mindset you don't wait to be told what to do.

Work-from-Home Requirements

- Reliable high-speed internet.

- Quiet, professional environment to work from.

- Ability to work independently and attend video meetings as needed.

Bonus Points If You Have

- Experience in the civil engineering, construction, or architecture industry.

- Familiarity with platforms like Asana, Notion, Trello, Airtable, or similar.

- Knowledge of contract management or vendor coordination.

Why Join Heritage Civil Works?

- Competitive pay: $35 - $50 per hour, depending on experience.

- Fully remote: Work from anywhere in the U.S.

- Mission-driven work: Support engineering projects that impact lives and industries.

- Growth-focused: Be part of a growing team with real opportunities to expand your role.

- Collaborative culture: Work with smart, down-to-earth people who care about doing great work.

Heritage Civil Works is an Equal Opportunity Employer. Were committed to building a diverse team and creating an inclusive, empowering work environment where everyone can thrive.