Operational Assistant

Job Title: Operational Assistant
Location: Salt Lake City, UT
Shift Timing: Monday Friday, 8:00 AM 5:00 PM
Duration: 9 Months
Pay Rate: $21 $23/hour (W2)

Position Summary

We are seeking a friendly, detail-oriented Operational Assistant to provide both front-facing support and administrative assistance. This role plays a key part in day-to-day operations and provides valuable support to the Human Resources team. The ideal candidate is highly organized, adaptable, and enjoys working in a dynamic office environment.

Key Responsibilities

Operational Support

• Welcome and assist visitors, including customers, employees, and other guests.

• Manage front desk operations, including answering phones and handling mail.

• Coordinate meetings, conference calls, room reservations, and training schedules.

• Create professional presentations, reports, and newsletters using Microsoft Office or desktop publishing software.

• Maintain employee ID badges (creation, replacement, and access).

• Assist in emergency response procedures when needed.

HR & Payroll Support

• Support staffing and agency communications.

• Schedule candidate interviews and maintain HRIS records.

• Assist with employee onboarding and respond to employee inquiries.

• Maintain and organize employee files, including new hire documentation and ongoing updates.

• Prepare materials for new hire orientation, including welcome packets, room reservations, and catering coordination.

• Process e-Verify and notify HR of any non-matches.

• Coordinate employee programs, such as training, health fairs, recognition events, and holiday activities.

• Maintain up-to-date employee bulletin boards for compliance.

• Set up employees in timekeeping systems and assist with LMS portal or payroll system login issues.

• Support community engagement initiatives and events.

Qualifications

• High School Diploma or GED required; Bachelor s degree in HR preferred.

• Previous HR administrative or internship experience is a plus.

• Proficient in Microsoft Office (Excel, Word, Access, Outlook, PowerPoint).

• Strong communication, interpersonal, and organizational skills.

• Able to maintain confidentiality and handle sensitive information.

• Flexible and able to prioritize tasks in a fast-paced environment.

• Must be at least 18 years old.

Work Environment & Physical Requirements

• Primarily a sedentary office role with occasional filing, lifting, or bending.

• Routine use of office equipment such as computers, phones, photocopiers, and fax machines.