Operational Support Clerk

The Community Group (TCG) operates eight Community Kids Place (CKP) Out-of-School Time (OST) programs in Lawrence and Methuen, serving over 400 students in partnership with local school districts. CKP provides high-quality enrichment opportunities during the school year and summer, including field trips, project-based learning, collaboration with community partners, and extended time with school-day teachers. Aligned with the Department of Elementary and Secondary Education (DESE) 21st Century Community Learning Centers model, the program focuses on academic and social-emotional growth. All CKP sites are licensed by the Department of Early Education and Care, ensuring a safe, high-quality learning environment.

Job Summary

The Operational Support Clerk provides clerical and logistical support to the School Age Programs team to ensure smooth daily operations. This role maintains organized office systems, coordinates supplies and materials, supports program logistics, and assists with routine administrative tasks that help programs run efficiently across sites. The Operational Support Clerk also serves as a first point of contact for phone calls and visitors and works closely with program leadership to maintain organized systems and operational readiness.

Essential Duties and Responsibilities:

Office Operations and Organization

• Maintain an organized office environment and support shared operational systems to ensure program readiness.
• Answer incoming program phone calls, respond to general inquiries, and route questions to the appropriate staff member.
• Greet visitors and assist with basic office coordination tasks.
• Order program and office supplies, monitor inventory levels, and coordinate distribution of materials to program sites.
• Maintain organized files, office trackers, and shared documentation systems.

Administrative and Operational Support

• Prepare materials for trainings, meetings, and program activities.
• Route invoices, check requests, and cash advance documentation to appropriate approvers.
• Assist with basic data entry and updates to operational trackers as directed by program leadership.
• Support preparation and organization of documents and materials needed for daily operations.

Event and Logistics Coordination

• Maintain the calendar for staff events, in-service days, and program activities.
• Assist with logistical coordination for meetings, trainings, and staff events, including supply preparation and basic event support.
• Prepare materials and resources needed for staff development days and program activities.

Program Support and Additional Responsibilities

• Work closely with program leadership to support operational coordination across program sites.
• Provide program coverage support when needed to ensure continuity of operations.
• Perform other duties as assigned by the supervisor to support program operations.