Operations Administrative Assistant

Function:

Major Responsibilities:

• Maintain shipping/receiving documentation for all products and handling modes. Reconcile physical inventory with ERP system and update monthly inventory report. Train other site employees in same activities as directed.
• Provide support to site with completion of ad-hoc cost-tracking and/or administrative accounting tasks
  • Support community giving program activities including the review and submittal of donation requests from community stakeholders
• Assist in the procurement of services and materials including purchase order requisitions
  • Purchase and maintain inventories of office, operating, and safety supplies
  • Utilize P-Card for approved purchases; assist with monthly account reconciliation activities
• Assist with contractor approvals including ISN requirements, contractor tiering, and competitive bid activities
• Track and file all documentation and advise of items that are deficient or needing attention in areas such as EHS, security, mechanical integrity, process safety management and training
• Support emergency response activities within the DF Incident Management Plan (IMP) framework
• Assist with new and annual visitor/contractor/product driver site safety training including updating of training materials as directed
• Collaborate with other departments to support terminal activities, including Sales, Accounting, Procurement
• Provide administrative support to terminal, including but not limited to:
  • Monitor site activities such as deliveries and customer requests, and alert supervision to potential disruptions
  • Draft, process, and distribute site office generated documents including assistance with the monthly report
  • Serve as site content administrator for local AppSpace
  • Greet visitors, maintain visitor log, verify visitor identification, and handle incoming calls
• Maintain site documentation in accordance with DF and Corporate document retention policies; includes scanning of documents for electronic filing

Incumbent Attributes:

• High school education or equivalent required
• Minimum of two years administrative/general office experience
• Excellent written and verbal communication skills
• Advanced knowledge of computers, software applications such as Microsoft Office Suite Applications, ISN, EMIS, and SAP.

The base pay for the position may be influenced by factors such as education, training, skills, qualifications, competencies, years of experience, job-related knowledge, and scope of the role.

In addition to base pay, an incentive program is available to all full-time employees, and a comprehensive benefits package including two medical plan options, a health savings plan with a company contribution and a match, dental and vision benefits, a well-being incentive program, 401(k) Plan which provides a protentional of receiving between 10% and 13% of employer's contribution, life and disability insurance, paid time off programs and much more!

For more detailed information on the CF programs, please visit our Total Rewards website at:

FMLA:

Employee Polygraph Protection Act

• Employees in Canada can learn more about their rights by viewing the "Canadian Human Rights Act".

If you need any assistance seeking a job opportunity at CF Industries, or if you need reasonable accommodation with the application process, please call 847-405-2400 or contact us attalentacquisition@cfindustries.com.