Proprioceptive Solutions is a cutting-edge Movement Hospital and Human Performance Institute based in La Jolla, California. We specialize in interdisciplinary orthopedic rehabilitation, sports science, and metabolic health. Our facility integrates clinical expertise with advanced technologies to deliver personalized, data-driven care. Through collaborative treatment models and value-based healthcare strategies, we empower patients to move better, recover faster, and live stronger. Join a team that is redefining what’s possible in conservative care and human performance.
Position Overview
Proprioceptive Solutions is seeking a highly organized, professional, and personable Operations Administrative Assistant to join our team on a part-time basis. This role is essential to creating a seamless and welcoming experience for every patient and guest. As the first point of contact, you will play a key role in supporting daily front desk operations while ensuring exceptional service and administrative efficiency.
Key Responsibilities
Greet and welcome patients, guests, and visitors in a warm and professional manner
Answer incoming phone calls and direct inquiries to the appropriate department
Schedule, confirm, and manage patient appointments
Check patients in and out efficiently and accurately
Update and maintain patient records in the electronic health record (EHR) system
Perform administrative tasks including data entry, filing, and record maintenance
Address patient questions, concerns, and complaints promptly and professionally
Coordinate with clinical and administrative departments to ensure smooth operations
Generate reports and provide administrative support as requested by supervisors
Maintain the cleanliness, organization, and professional appearance of the front desk area
Adhere to company policies, security protocols, and emergency procedures
Qualifications
High school diploma or equivalent required
Previous experience in a front desk, receptionist, customer service, or administrative role preferred
Experience in a healthcare, wellness, or performance setting is a plus
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Ability to multitask and work efficiently in a fast-paced environment
Proficiency with Microsoft Office and electronic health record (EHR) systems
Professional demeanor with a patient-first mindset
Ability to work collaboratively in a team-oriented environment
Adaptability and problem-solving skills
What We’re Looking For
A friendly, welcoming, and polished professional
Strong interpersonal and customer service skills
Someone who thrives in a dynamic, fast-paced environment
A proactive team player with excellent judgment and initiative
Enthusiasm for health, wellness, and helping others
How to Apply
Please submit your resume and a brief cover letter outlining your interest and relevant experience. We look forward to learning more about you.
Numbers & Facts
Location
San Diego, CA
Skills
Administrative Skillsunmatched
Clinical Facilitiesunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Data Entryunmatched
Detail Orientedunmatched
Electronic Medical Recordsunmatched
Emergency Proceduresunmatched
Fast Foodunmatched
Health Scienceunmatched
Healthcareunmatched
High School Diplomaunmatched
Hospitalunmatched
Interpersonal Skillsunmatched
Medical Record Systemunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Operationsunmatched
Organizational Skillsunmatched
Orthopedicsunmatched
Patient Assessmentunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Record Keepingunmatched
Reporting Skillsunmatched
Security Protocolsunmatched
Sports Scienceunmatched
Team Playerunmatched
Technical Deliveryunmatched
Telephone Skillsunmatched
Writing Skillsunmatched
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