Operations Administrative Assistant

Operations Administrative Assistant

San Antonio, Texas, United States

Operations Admin New Construction

Reports to: Operations Manager, Tarah Klein

Location: Jacksonville, Florida (in-office opportunity)

Who we are: JWB Real Estate Capital is not your average real estate company. JWB is staying one step ahead by revolutionizing the industry and providing a one stop shop for all things real estate. Since 2006, JWB has continued to make a difference in the lives of every individual we encounter. With these fundamentals at the forefront of every business decision JWB focuses on providing the best experiences for our clients, staff, vendors, and residents.

Office Perks:

• Covered base health plan for individual teammate through FL Blue
• 100% dental coverage through Humana
• Ownership PTO (eligible after 6 months)
• 8 paid holidays
• Matching program to your charity of choice
• Gym membership reimbursement
• 401K matching (4.5%) program through John Hancock
• Free lunches daily
• Volunteer & team-building events throughout the year
• Personal & professional development opportunities
• Parental leave
• Flexible Schedule
• Childcare reimbursement
• Relaxed business casual work environment

Compensation structure:

$45,000 Base Salary

$2,000 Short Term Incentives

= $47,000 Total Compensation

What you'll do:

The Operations Admin is a critical position to our success as a company. The person in this role acts as a connector in between JWB and our New Construction Vendors and ensures the flow of communication, processes, and next steps ensures success for all involved. This position will require excellent organization and time management skills.

• Managing the day-to-day activities to ensure that the project milestone dates and overall pre construction volume needs are met.
• Manage and update JWB databases to ensure consistency across builder teammate and JWB
• Managing and overseeing the entire pre construction process with the builders staff surveys, site plans, water and sewer availability/taps, septic engineering and permit, well drilling, lot grading plans, permitting and site clearing.
• Managing self-performed activities to ensure that work is being performed within the established project budget
• Oversee and process invoicing and purchase orders for new construction projects in the pre-construction phase
• Maintaining daily updates and database such as dates, milestones, stages, email correspondence, etc.
• Providing timely and cordial interaction with supporting work groups, such as accounting, Property management, HR, etc.
• Collecting and saving all final documents from the builder to set up JWB sales, service, and property management staff.
• Maintaining consistency across JWB New Construction reporting with weekly, monthly, and quarterly auditing as needed.
• Providing administrative support to other departments as needed.
• Managing relationships and communication with external partners and vendors to set the company up for success
• Answer phones
• All other duties as assigned by Operations Manager

What you need to have to apply:

College Degree Preferred (Minimum 2 years); High School Diploma Required

Appropriate Score on Predictive Index (part of JWB's hiring process which applicant will receive after app submission)

A demonstrated willingness to learn and comprehend construction means and methods associated with the renovation and construction of residential single and multi-family homes.

Superior communication skills, collaborative with strong leadership and interpersonal skills

The ability to work well in a team-oriented environment and to analyze decisions with a broad perspective

Results oriented with high level of self-motivation

Very analytical, quick to pick up systems and processes

Highest level of personal and professional integrity and ethics.