Operations Administrative Assistant, Supply Chain

Supply Chain Administrative Assistant

Overview

We're looking for a detail-oriented and proactive Supply Chain Administrative Assistant to support purchasing and production planning operations. This role is a great fit for someone who enjoys working with data, coordinating across teams, and playing a key role in keeping supply chain processes running smoothly.

What You'll Do

Purchasing Support (35%)

• Assist with purchase order creation, updates, and tracking in the ERP system
• Monitor supplier confirmations and ensure accuracy of pricing, quantities, and lead times
• Follow up with vendors on open orders, discrepancies, and delivery timelines
• Maintain organized purchasing records and documentation

Scheduling & Planning Support (35%)

• Update demand and supply data in the ERP system to support production scheduling
• Track work order status and monitor material availability
• Collaborate with operations and purchasing to help resolve scheduling conflicts
• Run and review basic reports to ensure alignment between supply and demand

Data & Administrative Support (25%)

• Maintain accurate master data (part numbers, vendors, lead times) within the ERP system
• Support reporting, data entry, and general administrative tasks for the supply chain team
• Identify and escalate data inconsistencies or gaps

Other (5%)

• Assist with additional tasks and team support as needed

What You Bring

• 1-3 years of experience in supply chain, purchasing, planning, or administrative support
• Experience using an ERP system (any platform; Epicor a plus)
• Strong attention to detail and commitment to data accuracy
• Basic to intermediate Excel skills (sorting, filtering, formulas)
• Highly organized with the ability to manage multiple priorities
• Self-motivated and comfortable working independently
• Strong communication and follow-through skills

Additional Details

• Schedule: Monday-Friday, 7:30 AM - 4:00 PM (flexible)
• Location: Hybrid (onsite training, then primarily remote with weekly onsite day)
• Pay: $23 - $25/hour
• Type: Contract with potential for long-term opportunity