Operations & Administrative Coordinator

Operations & Administrative Coordinator

Greater Baltimore Area (Towson, MD)
Pay Rate: $25/hour

Position Summary

We are seeking a reliable and detail-oriented Operations & Administrative Coordinator to support daily office functions and assist with the planning and execution of classes, programs, and special events. This role is ideal for someone who thrives in a fast-paced environment and enjoys balancing administrative tasks with hands-on coordination.

The right candidate will play a key role in keeping operations organized, supporting multiple teams, and ensuring a professional and welcoming experience for members, clients, and visitors.

Core Responsibilities

• Provide administrative and operational support for educational programs, meetings, and events
• Serve as front desk backup, greeting visitors and assisting with general inquiries
• Coordinate schedules, manage calendars, and support meeting logistics
• Handle incoming calls, emails, and communications with professionalism and responsiveness
• Prepare and distribute documents, reports, presentations, and internal communications
• Maintain accurate and organized digital and physical filing systems
• Assist with event coordination, including planning, logistics, and on-site support
• Manage office supply inventory and place orders as needed
• Perform data entry, record maintenance, and database updates
• Support cross-functional teams such as Marketing, Accounting, and Leadership as needed
• Ensure smooth day-to-day office operations and adherence to internal procedures

Qualifications

• High school diploma required; associate or bachelor's degree preferred
• 2+ years of experience in an administrative, office support, or coordination role
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication skills, both written and verbal
• High attention to detail and a proactive, problem-solving mindset
• Ability to work both independently and collaboratively in a team environment

What Makes You a Great Fit

• You're organized, dependable, and enjoy keeping things running smoothly
• You can pivot quickly and handle a mix of responsibilities without missing details
• You're comfortable interacting with a variety of stakeholders and teams
• You take initiative and look for ways to improve processes