Overview
Create, support, and execute administrative and operational functions—particularly those related to logistics—for the TouroCOM Department of Primary Care (PC), Simulation Program (SimP), and associated activities. This role focuses on coordination, organization, and day-to-dayoperational support of departmental programs, including assisting with educational activities and events. The position requires strong organizational skills, attention to detail, and the ability to effectively use Microsoft Excel and other software platforms. The individual must be comfortable learning and utilizing new systems and technologies to support program needs.
Responsibilities
Support the day-to-day operations of the Primary Care (PC) Department and Simulation Program (SimP)
Assist in the development of new processes and the enhancement of existing operations for PC and SimP
Programming, execution, and coordination of technological components related to Department courses, programs, clinical skills assessments (eg, OSCEs), and activities including but not limited to:
Simulation capture software and hardware (eg, Elevate/LearningSpace)
Educational and assessment platforms (eg, ExamSoft, associated laptops)
Learning management systems (eg, Canvas)
Microsoft Office
Coordinate operations of the PC Department and SimP
Assist in the preparation and production of materials for faculty, staff, and students
Provide basic training and support for educational and assessment technologies (eg, Canvas, ExamSoft, LearningSpace) for students and department employees
Create training materials for faculty, students, & staff
Format, proofread, and edit documents and presentations for clarity, consistency, and accuracy; collaborate with faculty to enhance materials
Coordinate and assist with events, trainings, and program activities
Order materials and maintain records of transactions, requisitions, and purchase orders
Execute purchasing and reimbursement and maintain records related to budgets and orders
Provide administrative coordination and/or support for:
Simulation Program compliance
Policies, procedures, and ongoing Simulation Program accreditation needs
Simulation Program materials management
Assist and coordinate administration of practical exams, labs, and OSCEs
Participate in special projects as directed
Records student grades and attendance in Excel document or other database
Occasional flexible hours to accommodate OSCEs and other programs
Qualifications
Education/Experience
Bachelor's Degree preferred. Associate's degree may be considered with significant related experience.
5 years of experience as Administrative Assistant, Coordinator, Manager role or similar.
Expertise and experience in systems such as Microsoft office (particularly Excel), Adobe, Canvas, ExamSoft, and LearningSpace.
Knowledge/Skills/Abilities
General administrative duties required
Exceptional analytical, problem solving skills, collaboration and matrix management skills required
Demonstrated proficiency in communication (written and verbal) required
Expertise in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, etc), Adobe, Docusign, & Qualtrics
Expertise in simulation capture software systems (ex: Elevate learning space), academic software systems (such as examsoft) and computer hardware
Expertise in project management and organization
Strong analytical and organizational skills
Strong attention to detail
Ability to rapidly acquire proficiency in new software and computer programs
Able to work in fast paced, high-pressure testing environment
Adaptability and the ability to work with multiple Faculty and staff
Exceptional teamwork and communication skills
Reliability
Able to adapt and learn new programs and software as necessary
Expertise in ExamSoft, CAE LearningSpace, and Canvas
Expertise in Microsoft Word, Excel, Outlook, Powerpoint, OneDrive, OneNote, and Publisher
Proficiency in Docusign, Adobe Photoshop, After Effects, and Snagit
Travel
Working Conditions
Extensive Use of Computers
Extensive time sitting and standing
Able to lift up to 10 lbs.
Maximum Salary
USD $65,576.00/Yr.
Minimum Salary
USD $52,460.00/Yr.
Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
Job Locations US-NY-Middletown
ID 2026-13112
College TUNY - College of Osteopathic Medicine
Position Type Full-Time
Schedule Shift 9:00 am - 5:30 pm
Hours Per Week 36.5
Travel None
Category Administrative/Office Support
FLSA Status Non-Exempt
Location : Country US