Operations and Project Controls Administrator, Hybrid

Location: Houston (Woodlands), Texas

Overview:

S2F Global is looking for an Operations and Project Controls Administrator to support the US business running day to day (payroll, onboarding, field tickets, job setup and purchasing) and ensuring the project teams are paid, set up and billed accurately and on time. This role also provides direct support to the S2F project controls team on Canadian projects.

This is a hybrid work schedule (2 days per week, 3 days remote Mon-Fri) in office (Woodlands area).

Key Responsibilities:

US Operations (50%)

• Process biweekly payroll through the company's payroll provider: collect and check timesheets, enter hours, per diems and expenses, and submit each run for approval before the cutoff.

• Onboard new employees and contractors: offer and contract paperwork, I-9 and W-4 or W-9 forms, certificates of insurance, safety tickets and client site requirements.

• Collect weekly field tickets and LEMs (labor, equipment and materials sheets), check them against approved rates and purchase orders, follow up on client sign-off and pass them on for invoicing.

• Set up new jobs in the ERP system with the correct client, rates, cost codes and purchase order details, and keep job records current as scope changes.

• Prepare job cost reports and flag variances against the estimate or purchase order.

• Request third-party vendor quotes, raise purchase orders and track them through delivery and invoice.

• Ship PPE, tools and equipment to project sites and keep a simple record of what went where.

• Keep personnel, training and project files complete and organized.

• Document each process in a written procedure so that it can be covered during absences.

Project Controls Support (50%)

• Enter and check LEMs and field tickets for Canadian projects.

• Prepare and update project cost reports.

• Reconcile ticket, timesheet and cost data between systems and correct errors at the source.

• Complete other project controls tasks.

Required Qualifications:

• 5+ years in an administrative, project controls, data or accounting support role.

• Proven accuracy with high-volume data entry and reconciliation.

• Intermediate level MS Excel skills, including lookups and pivot tables.

• Experience with timekeeping, billing or payroll, and willingness to learn and own a current payroll platform.

• Comfortable working with field crews, vendors and client contacts by phone and email.

•  Legally authorized to work in the United States.

• Preferred Oil and gas, pipeline or industrial services background.

• Experience with LEMs, field tickets, cost codes and AFEs.

• Experience with an ERP or job-costing system such as SAP.

• Experience onboarding employees or contractors.

S2F Global offers competitive compensation that reflects your experience and expertise.

Ready to make an impact? If your experience aligns with what we're looking for, we'd love to connect and discuss how this opportunity can support your next career move. Apply today.

Why Work with S2F Global?

S2F Global connects skilled professionals with industry-leading operators, EPCs and project teams across the Oil & Gas, Mining, Industrial and Infrastructure sectors in Canada and the United States.

With 180+ years of combined leadership experience and 1,300+ projects supported, we know what it takes to succeed on complex projects, and we specialize in placing top talent in commissioning, start-up, turnaround, project execution and operational leadership roles.

You bring the expertise. We'll bring the opportunity.