Operations Assistant

Contract Length: 6 months, temporary with potential for full-time conversion
Location: South Bend, Indiana
Work Setup: On-site
Schedule: Monday Friday, 8:00 AM 5:00 PM with a 1-hour unpaid lunch
Pay Rate: $18/hour W2 no benefits included

This opportunity is with a team seeking dependable operational support for its HQ office. The Operations Assistant will help manage daily fulfillment, shipping, inventory, and administrative activities while ensuring accurate and efficient day-to-day operations.

Operations Assistant Responsibilities

• Manage daily fulfillment and shipping activities from the HQ office.

• Coordinate with UPS representatives to ensure daily pickups are completed.

• Maintain accurate inventory counts for samples, marketing materials, packaging supplies, IT equipment, and other HQ inventory.

• Monitor packaging and shipping supplies and reorder as needed.

• Enter and maintain shipment tracking information in the ERP system.

• Track orders and shipments through customer portals and internal systems.

• Assist with resolving shipping, inventory, and fulfillment issues.

• Maintain operational trackers, reports, and records.

• Support the Operations team with additional daily tasks and projects.

Operations Assistant Qualifications

Critical Qualifications

• 2+ years of operations, shipping, fulfillment, or administrative experience.

• Strong organizational skills and attention to detail.

• Clear written and verbal communication skills.

• Proficiency with Microsoft Outlook and Excel.

• Comfort working with data, trackers, reports, and inventory records.

Operations Assistant Preferred Skills

• Experience with ERP systems, shipment tracking, inventory management, or customer portals.

• Ability to manage multiple tasks in a fast-paced office environment.

• Strong problem-solving and communication skills.

This Operations Assistant position is a temporary 6-month contract with the potential to transition into a full-time role based on performance and business needs.

We look forward to reviewing your application!