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Operations Assistant

The Fountain Group LLC

Lake County, IL

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JOB DETAILS
SALARY
$29–$31 Per Hour
SKILLS
Communication Skills, Continuous Improvement, Corporate Communications, Customer Support/Service, Customer Training, Data Entry, Data Quality, Detail Oriented, Documentation, Environmental Health, Maintain Compliance, Microsoft Office, Onboarding, Operational Support, Organizational Skills, Problem Solving Skills, Program Control, Project/Program Coordination, Record Keeping, Regulatory Compliance, Safety/Work Safety, Systems Administration/Management, Training/Teaching
LOCATION
Lake County, IL
POSTED
17 days ago
The Fountain Group is a national staffing firm and we are currently seeking an Operations  Assistant for a prominent client of ours. This position is onsite in North Chicago, IL 60064. Details for the position are as follows:
 
Duration: 6-Month Contract
Pay Rate: $29–$31/hr
Schedule: Monday–Friday, 8:00 AM – 5:00 PM (40 hours/week; OT possible)
 
Position Overview
We are seeking an Operations Assistant to support contractor onboarding, compliance tracking, and system administration for a global Control of Work program. This role focuses on data entry, training coordination, and customer support for internal teams and external contractors within an EHS-driven environment.
The position plays a key role in establishing and maintaining contractor qualification records and ensuring smooth onboarding and compliance processes across systems.
 
Key Responsibilities
  • Manage administrative setup and data entry within contractor compliance and training systems
  • Support contractor onboarding by collecting documentation, setting up accounts, and coordinating approvals
  • Provide training and guidance to contractors on system usage and compliance requirements
  • Track qualification status, training completion, and compliance deadlines within databases
  • Communicate with contractor company administrators to resolve documentation or compliance issues
  • Assist EHS teams in maintaining accurate and organized contractor records
  • Support continuous improvement of onboarding and compliance workflows
  • Maintain organized records and ensure data accuracy across systems
 
Top Required Skills
  • Strong Microsoft Office skills (especially Excel for tracking and reporting)
  • Customer service and professional communication skills
  • Data entry accuracy and attention to detail
  • Ability to learn and navigate training and compliance systems quickly
  • Organizational skills with ability to manage repetitive workflows efficiently
 
Preferred Skills (Not Required)
  • Basic project coordination or administrative project support experience
  • Familiarity with environmental health & safety (EHS) processes
  • Experience working with contractor management or onboarding systems
 
Ideal Candidate Profile
  • Highly organized with strong workflow management abilities
  • Comfortable supporting both internal teams and external contractors
  • Strong problem-solver with ability to adapt in a structured but evolving system environment
  • Able to manage repetitive tasks while maintaining accuracy and consistency
  • Interested in compliance, training, and administrative system support
 
Work Environment
  • Office-based, seated administrative role
  • Fast-paced, compliance-driven environment supporting contractor operations
  • Collaboration with EHS teams and external contractor organizations
 
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About the Company

T

The Fountain Group LLC

The Fountain Group provides Contingent Labor, Statement-of-Work, and Contingent-to-Permanent resources to clients with an internal/external Contingent Labor Managed Service Program or Clients without a program. The Fountain Group is committed to the belief that we all share in the responsibility to conduct our businesses in a socially and environmentally responsible manner. We base this on the premise that a company is much more than the products it offers. The effect a company has on the environment, the people and the communities it serves reflects the company’s dedication to being not only a good business, but to being a good corporate citizen. The Fountain Group believes the key to servicing a client is to identify the client demand precisely. Therefore, The Fountain Group focused its efforts on building and developing a process, which can identify an exact match for our client’s needs. Our process utilizes modern technology combined with 30+ years of Talent Acquisition experience to deliver Precision resources. Financial strength is prominent among The Fountain Group’s corporate values. The future of our business will be built on the innovation, compassion, outstanding services and technology, but a solid financial foundation is required to carry us forward to meet our business goal and support our long term vision.

COMPANY SIZE
500 to 999 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.thefountaingroup.com/

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