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Operations Assistant (Part-Time, Remote)

HR Knowledge Source

Alexandria, GA(remote)

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JOB DETAILS
SKILLS
Administrative Skills, Clinical Outcomes, Clinical Research, Clinical Trial, Communication Skills, Data Entry, Detail Oriented, Disbursements, Diversity, Fellowship, File Management, Finance, Health Education, Healthcare, Interpersonal Skills, Microsoft Excel, Microsoft Outlook, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Multitasking, Nonprofit, Organizational Skills, Problem Solving Skills, Project/Program Management, Scholarship, Startup, Team Player, Time Management, Training/Teaching
LOCATION
Alexandria, GA
POSTED
2 days ago

This is a remote position.

About NMF 

One of the first diversity focused organizations in the United States, National Medical Fellowships (NMF), founded in 1946, is the nation's premier 501(c)(3) non-profit organization seeking to eliminate health care disparities by increasing the number of Black, Indigenous, and People of Color (BIPOC) physicians and other health care professions working to advance health equity. 

 

NMF works to expand access to education in health care professions, strengthen partnerships with institutions providing this education, and increase a sense of belonging for BIPOC students by enhancing its financial, communal, and emotional support. NMF also offers resources for physicians and other providers already working in health care and seeks to increase diversity and welcome excluded communities to participate in clinical research. To ensure that clinical research findings benefit all populations, NMF works to increase the number of BIPOC researchers and investigators leading clinical trials and diversify participants in clinical research. In these ways, NMF unabashedly disrupts the systems and structures that erect barriers which impede talented and committed BIPOC students and providers from aiding communities made vulnerable by historic disinvestment and disenfranchisement. 


Role Description 

The part-time Operations Assistant (20 hours/week) will support the Programs and Scholarships team on administrative and financial matters, ensuring the successful day-to-day implementation of NMF’s programs.  

 

Responsibilities  

  • Process scholar and vendor disbursements and reimbursements in a timely manner and with attention to detail. Work with the Finance team, as needed, to ensure accurate bill processing.  
  • Create agendas for and take notes during designated team meetings. Review availability of meeting participants and set up and manage virtual meetings using Zoom and Microsoft Teams. 
  • Communicate, as needed, with scholars, applicants, and vendors. Proactively elevate participant concerns to the appropriate staff member to address issues. 
  • Assist with the collection and input of data into program tracking and reporting systems. 
  • Organize and manage program files in NMF’s SharePoint. 
  • Other duties as assigned. 



Requirements


  • Associate degree required; bachelor’s degree preferred 
  • 2-4 years of related operations, finance, administrative or program support experience required 
  • Adept with Microsoft programs including Outlook, Word, and Excel 
  • High comfort level working in an energetic, fast-paced, start-up environment 
  • Experience working in a remote office setting helpful 
  • Organized, adaptable and quick learner 
  • Ability to work independently and multi-task to accomplish all work in a timely manner 
  • Strong interpersonal and communication skills  


About the Company

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