Operations Assistant

System One

Spring, TX

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JOB DETAILS

SALARY

$22–$25 Per Hour

SKILLS

Accounts Payable, Accounts Receivable, Accounts Receivable Processing, Administrative Skills, Billing, Communication Skills, Computer Skills, Construction Engineering, Database Management Software/Systems (DBMS), Detail Oriented, Documentation, ISO (International Organization for Standardization), Inventory Levels, Inventory Management, Microsoft Excel, Microsoft Outlook, Multitasking, Office Equipment, Operational Support, Operations Processes, Organizational Skills, Presentation/Verbal Skills, Process Management, Project/Program Coordination, Project/Program Management, Spreadsheets, Time Management, Writing Skills

LOCATION

Spring, TX

POSTED

Today

Operations Assistant (Contract)
Location: Spring, TX
Schedule: Hybrid
Pay Rate: $22-25/hr
Duration: Approximately 2.5 months

Position Overview
Our client is seeking a detail-oriented and organized Operations Assistant to join the group on a short-term contract basis. This role will provide operational, administrative, and project support to the department, helping ensure the successful coordination of day-to-day activities and project-related tasks. The ideal candidate will possess strong computer skills, particularly in Microsoft Excel and Outlook, and demonstrate the ability to work independently while managing multiple priorities.

Key Responsibilities

Coordinate day-to-day operational activities and support short- and long-term projects.
Collaborate with country coordinators and support overseas project activities as needed.
Prepare and submit client invoices accurately and in a timely manner.
Monitor accounts receivable activity and provide regular updates to Project Managers.
Prepare and submit accounts payable documentation.
Maintain and update subcontractor databases and records.
Monitor and manage the subcontractor payable email inbox.
Facilitate effective communication and collaboration across departments to support project success.
Create, organize, and maintain project and departmental files.
Perform routine data searches and maintain electronic project backups.
Assist with general administrative and clerical support functions.
Maintain inventory levels of PPE, equipment, and office supplies.
Support additional departmental and project-related tasks as assigned.

Qualifications
Education & Experience

Bachelor's degree or equivalent preferred.
0–5 years of related administrative, operations, project coordination, or support experience.
Previous experience in a technical, engineering, construction, or related industry is a plus.

Skills & Competencies

Strong computer proficiency, including Microsoft Excel and Outlook.
Experience working with spreadsheets, databases, and project management systems.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Ability to work independently and exercise sound judgment.
Knowledge of accounts payable and accounts receivable processes preferred.
Familiarity with ISO standards and project coordination processes is a plus.
Understanding of business policies, procedures, and administrative operations.

If this sounds like something of interest- APPLY TODAY!

Ref: #209-Rowland Houston

About the Company

System One

Every day, System One focuses on services and solutions that require a high degree of specialization, in-demand technical skills, and large-scale operational expertise. We are essential partners to those on the front lines of our nation’s most critical infrastructure, technology, and life sciences initiatives.

Founded more than 40 years ago as a staffing partner to the engineering industry, today System One is a diversified organization operating in over 50 locations and putting more than 9,000 people to work in the United States, Canada, and the United Kingdom.

COMPANY SIZE

2,500 to 4,999 employees

INDUSTRY

Staffing/Employment Agencies

WEBSITE

https://systemone.com

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