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Operations Coordinator (Administrative & Financial Support)

WISCONSIN HOME IMPROVEMENT CO

Menomonee Falls, WI

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JOB DETAILS
SALARY
$60,000–$78,000 Per Year
SKILLS
Accounting, Accounts Payable, Accounts Receivable Management, Administrative Skills, Billing, Business Operations, Communication Skills, Computer Software, Computer Systems, Contract Management, Contract Requirements, Cost Analysis, Cross-Functional, Customer Support/Service, Data Entry, Data Quality, Detail Oriented, Digital Certificates, Document Tracking, Documentation, Establish Priorities, Expense Tracking, Financial Operations, Financial Support, Insurance Documentation, Intuit Quickbooks, Leadership, Liens, Life Insurance, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Office Management, Operational Support, Operations, Organizational Skills, Payment Processing, Profit & Loss Analysis, Project Tracking, Regulatory Compliance, Systems Maintenance, Time Management, Training/Teaching
LOCATION
Menomonee Falls, WI
POSTED
9 days ago
Benefits:
  • Opportunity for advancement
  • Paid time off
  • Training & development

Job description

We are seeking a highly organized and detail-oriented Operations Coordinator to support daily business operations across administrative, financial, and logistical functions.


This role is a critical support position to the COO and requires someone who can manage multiple priorities, shifting deadlines, and high-volume workflow while maintaining accuracy and professionalism.
The ideal candidate is proactive, systems-driven, and thrives in a fast-paced environment where priorities can change throughout the day.


You will be trained on existing systems and processes -- success in this role comes from consistently follow them, staying organized, and communicating proactively. 

Office / Clerical

Wisconsin Home Improvement / Wisconsin Insulation located in Menomonee Falls is growing and has an immediate full-time opening for an energetic, organized and motivated office assistant. This position consists of various administrative tasks, in a fun, fast paced environment!


Schedule: Monday-Friday 8:00 AM - 5:00 PM


Starting Pay and Benefits: $60,000.00 - 78,000.00 per year based on experience


  • Weekly direct deposit payroll
  • Simple IRA
  • Life Insurance
  • Short Term Disability 
  • PTO
  • Paid Holidays
  • Performance based bonuses
  • Company sponsored events
Job Responsibilities:


  • Provide direct administrative and operational support to the Chief Operating Officer
  • Follow and maintain existing tracking systems to ensure all deadlines, documentation, and tasks are completed and on time. 
  • Oversee billing processes, ensuring accuracy, timeliness, and proper documentation 
  • Manage accounts payable and receivable, including invoice processing, payment tracking, and vendor/customer communications 
  • Perform job costing and profitability analysis, tracking project expenses and preparing financial summaries 
  • Maintain accurate data entry and recordkeeping across accounting and operational system  
  • Assist in coordinating delivery logistics, including scheduling, tracking, and communication with vendors   
  • Prepare, collect, and manage Certificates of Insurance (COIs) and lien waivers in compliance with contractual requirements 
  • Assist with contract administration and documentation tracking for ongoing projects 
  • Serve as a point of contact for internal staff, vendors, and clients, ensuring clear and professional communication 
  • Maintain organized filing systems (digital and physical) for financial, operational, and compliance documents 
  • Support cross-functional teams with administrative and operational tasks as needed 
Required for This Position:


  • Ability to follow established systems and processes while maintaining strong organization
  • Consistent execution of tasks and deadlines without needing repeated reminders
  • Ability to manage multiple priorities and adjust when new tasks arise
  • Willingness to ask questions and use available resources when needed
  • Communicates clearly and professionally with team members, clients, and leadership 
  • Excellent phone-based customer service and communication skills 
  • Comfortable working in a fast paced environment with changing priorities
  • Comfortable learning and utilizing new software and computer systems 
  • Basic knowledge of Microsoft Word, Excel and Outlook
  • Demonstrates a proactive and solution-oriented mindset 
  • Experience with Quickbooks is preferred
  • 2-3 years office management or equivalent experience is preferred
Company Information:
Located in Menomonee Falls, Wisconsin Home Improvement and Wisconsin Insulation services is a family owned and operated business with our roots going back to 1938.


Please email sara@wiinsulation.com to apply. 


Wisconsin Insulation / Wisconsin Home Improvement Co. LLC
N60W14416 Kaul Ave.
Menomonee Falls, WI 53051
262-345-9922


www.whiinsulation.com


Job Type: Full-time
Pay: From 60,000.00 - 78,000.00 per year based on experience


Schedule:


  • Day shift
  • Monday to Friday
  • Full time
Work Location: In person

About the Company

W

WISCONSIN HOME IMPROVEMENT CO

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