Operations Coordinator

Overview:

Operations Coordinator

We are seeking a highly organized and detail-oriented Operations Coordinator to support terminal and logistics operations through payroll administration, financial tracking, vendor management, reporting, and compliance activities. This role plays a critical part in ensuring accurate payroll processing, invoice management, operational reporting, and regulatory compliance while supporting the day-to-day success of our operations team.

Job Description

WHAT YOU'LL DO:

• Coordinate weekly payroll processing, timesheet review, employee record updates, payroll corrections, and employment verifications.
• Manage accounts payable activities including invoice review, coding, reconciliation, vendor setup, check requests, and purchase tracking.
• Maintain operational reports and key performance indicators (KPIs), including labor hours, unit volumes, utility consumption, safety metrics, and month-end reporting.
• Support office operations by managing mail, supplies, service invoices, company vehicle registrations, and administrative records.
• Track workplace incidents, lost-time cases, OSHA-related reporting, and compliance requirements while coordinating with Risk & Insurance teams.
• Partner with Operations, Accounting, Human Resources, vendors, and external agencies to ensure accurate reporting, compliance, and efficient day-to-day operations.

Job Requirements

WHAT YOU'LL NEED:

• 2+ years of experience in operations coordination, payroll, accounting support, or administrative roles
• TWIC card or the ability to obtain one before start date
• Strong proficiency in Microsoft Office, including Excel and Outlook
• Exceptional attention to detail, accuracy, and organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong communication and problem-solving skills

EVEN BETTER IF YOU HAVE:

• Experience working with unionized workforces and labor payroll processes
• Knowledge of payroll compliance, garnishments, employment verifications, and employee record administration
• Knowledge of OSHA reporting, safety compliance, and incident tracking
• Experience with vendor management, purchase tracking, and inventory coordination

WHEN YOU JOIN US

We prioritize your well-being. Our industry-leading benefits and perks are designed to help you thrive in your career and your life outside of work. From affordable healthcare to well-being, we've got you covered.

At Wallenius Wilhelmsen and across our businesses, salaries are determined by position, level, location, and similar factors. The pay or salary range listed on each job posting reflects the minimum and maximum projected rate of pay for the specific position across our United States locations. Equally as important, as a team member, individual earnings may consider knowledge, skills, abilities, work location and related factors. The current starting salary range for this position is $48,000-$52,000. Wallenius Wilhelmsen team members are also eligible for annual merit-based salary adjustments, and participation in competitive benefit programs. Some roles in the company may offer an additional annual bonus. Additional details on salary or pay ranges and benefits will be available through the interview and employment process. Salary or pay ranges are separate from bonus opportunities and/or benefit plans. At Wallenius Wilhelmsen benefits and perks listed here may vary depending on the nature of employment with Wallenius Wilhelmsen and the country work location. This role will have access to medical, dental, and vision insurance, a 401(k) plan with company match, short-term and long-term disability coverage, basic and supplemental life insurance, and wellbeing benefits, among others. Full-Time U.S. based employees also receive scheduled paid holidays, floating holidays determined each year, as well as paid vacation and sick time.

• Choose from a range of low-cost health insurance options to support your well-being including medical, dental and vision after 30 days of employment
• Secure your financial future with an industry-leading company-matching 401(k) plan
• Company paid life insurance, short-term and long-term disability
• Explore career development with access to on-the-job training
• Access to exclusive discounts on attractions, automotive, travel and more!

WORKING CONDITIONS

Environmental conditions vary by location, including indoor and outdoor settings. Employees may encounter extreme temperatures, wetness, wind, fumes, dust particles and drafts. Safety is our top priority, and we are dedicated to fostering a safety-first environment, ensuring all precautions are taken to protect our team in every working condition.

ABOUT US

Wallenius Wilhelmsen is the global leader in integrated vehicle transportation and logistics, supporting our customers across their supply chain, all the way from the factory to the end-customer. Our ambition is to lead the way in transforming shipping and logistics.

We transport and handle cars, tractors, trains, windmills, or even whole factories for some of the most well-known companies in the world. Our eyes will always be on delivering supreme quality in everything we do, while moving towards zero-emission logistics. We are powered by nearly 9,500+ people, working on vessels and at ports, at vehicle and equipment processing centers in 28 countries. Together, we are building resilient, connected, data-driven, decarbonized solutions fit for the future.

OUR COMMITMENT TO EQUAL OPPORTUNITIES

We are a global group of people from diverse backgrounds and lifestyles. Wallenius Wilhelmsen is proud to be an equal opportunity employer committed to building a workplace where all contributors feel they can bring their best selves every day, learn from each other, and be appreciated. Our journey towards sustainable and integrated logistics compels us to attract people with diverse experiences, skills, and abilities.

Apply today, and let's keep the world and your career, moving together.