BrightLife Designs is seeking a highly organized and detail-oriented Operations Coordinator to help manage the scheduling, inventory, and day-to-day operations of our commercial lighting, holiday décor, and event installation projects.
The ideal candidate has hands-on event inventory control experience, is comfortable working in a fast-paced environment, and can effectively coordinate field crews, warehouse resources, work orders, and project schedules.
Key Responsibilities
Schedule and coordinate installation crews for commercial lighting, holiday décor, and event projects.
Create and manage work orders and project schedules using company software.
Maintain accurate inventory records and coordinate materials for upcoming projects.
Track inventory movement between the warehouse, job sites, and projects.
Assist with inventory counts, staging, returns, and resolving discrepancies.
Communicate project details, schedules, and inventory needs with field teams, warehouse staff, and management.
Visit job sites as needed to oversee installations and ensure projects are progressing according to plan.
Monitor project progress and adjust schedules or resources as needed.
Assist management with project tracking, reporting, and resolving operational issues.
Qualifications
Minimum 2 years of experience in event inventory control, operations coordination, scheduling, or a related field is required.
Strong understanding of inventory tracking, organization, and reconciliation.
Experience managing work orders and project schedules.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Proficient with computer and scheduling software.
Able to have a flexible schedule including some nights and weekends as needed
Experience with Good shuffle is a BIG plus.
CompanyCam experience is a BIG plus.
Experience with commercial lighting, event décor, holiday décor, or seasonal installations is preferred.
Comfortable working in the field and visiting job sites when needed.
What We Offer
Competitive pay based on experience.
Fast-paced, creative, and team-oriented work environment.
Opportunity to grow with a company specializing in commercial lighting, holiday décor, and event installations.
Numbers & Facts
Location
Huntingtn Bch, CA
Job Type
Full-time
Skills
Communication Skillsunmatched
Computer Skillsunmatched
Computer Softwareunmatched
Detail Orientedunmatched
Inventory Managementunmatched
Inventory Reportsunmatched
Order Managementunmatched
Organizational Skillsunmatched
People Managementunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Project Management Softwareunmatched
Project Scheduleunmatched
Project Trackingunmatched
Reconciliationunmatched
Record Keepingunmatched
Schedule Developmentunmatched
Team Playerunmatched
Warehousingunmatched
Writing Skillsunmatched
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