Pay Rate: $27
Location: Canonsburg, PA
Schedule: Hybrid (Monday & Friday WFH, Tuesday–Thursday in office)
Hours: 40 hours/week, standard business schedule
Travel: None
Expenses: None
We are seeking an Operations Coordinator to support contract, data integrity, and reporting activities for project delivery and licensing workflows. This role is ideal for someone detail-oriented, organized, and comfortable working with data in Excel/Power BI, tracking systems, and internal process workflows.
This position involves validating project and contract data, maintaining accurate documentation, and coordinating with internal teams to ensure timely completion of deliverables.
Validate system data related to contract timelines and enter updates when necessary.
Support data accuracy checks related to contract preparation and processing needs.
Maintain and update project tracking tools and internal databases daily with complete accuracy.
Analyze project and operational data using Excel and Power BI reporting tools.
Ensure project files and documentation are complete, organized, and up to date.
Assist with resolving PAI (Pending Additional Information) items to keep workflows moving.
Coordinate follow-up and action items between Contract Management and business partners.
Provide administrative and data support to Contract Specialists and Analysts.
Escalate issues early to prevent delays or risk to project timelines.
2+ years of operational support or coordination experience
Strong proficiency in Microsoft Excel, PowerPoint, and Word
Experience working with tracking systems, databases, or project management tools
Excellent organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong verbal and written communication skills
Associate's or Bachelor's degree (or equivalent experience)
Experience with Smartsheet or similar workflow software
Familiarity with contract processes or document control environments
Fast learner with the ability to pick up new systems and processes quickly
Comfortable analyzing and interpreting project or contract data
Team-oriented communicator with strong follow-through and accountability
Organized, dependable, and proactive in resolving issues before they escalate
Hybrid office + remote schedule
Standard professional office setting
No field work or travel required