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Operations Coordinator

eTeam Inc.

Castro Valley, CA

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JOB DETAILS
SALARY
$1,280–$1,400 Per Week
SKILLS
Administrative Skills, Communication Skills, Documentation, Healthcare Administration, High School Diploma, Hospital, Kronos Products, Leadership, Maintain Compliance, Medical Record System, Medical Terminology, Microsoft Office, Onboarding, Operational Support, Organizational Skills, Patient Admissions, Patient Care, Payroll Administration, Payroll Management, Plan Meetings, Process Management, Record Keeping, Regulatory Compliance, Regulatory Requirements, Surgical Procedures, Telephone Skills, The Joint Commission (TJC)
LOCATION
Castro Valley, CA
POSTED
30+ days ago
Job Title: Operations Coordinator
Location: Castro Valley, CA
Duration: 13 weeks
Shift:Day 5x8-Hour (08:00 - 17:00)

Job Description:

The Operations Coordinator provides comprehensive administrative and operational support to department leadership and clinical staff within a hospital setting. This non-clinical role serves as the primary point of contact for unit communication, including greeting visitors, managing calls, and coordinating patient flow activities such as transfers and discharges. Responsibilities include maintaining schedules, processing payroll and staffing data, running EHR reports, and ensuring accurate documentation. The role supports regulatory compliance by maintaining records, tracking licensure requirements, and adhering to state and federal standards. Additional duties include onboarding staff, coordinating meetings, managing supplies and equipment, and supporting the Director with confidential administrative tasks in a fast-paced inpatient environment.

Requirements:
  • High School Diploma or equivalent required; Associate’s degree or coursework in Medical Terminology preferred
  • 6 months of secretarial or administrative experience in a healthcare setting
  • Experience with electronic health records and running reports
  • Experience with scheduling, staffing coordination, and payroll processes
  • Proficiency in KRONOS timekeeping, ANSOS scheduling, and Microsoft Office Suite
  • Strong knowledge of medical terminology
  • Ability to maintain confidentiality and support regulatory compliance standards
  • Strong communication skills with ability to manage calls, inquiries, and coordination across teams

Preferred Requirements:
  • 2 years of secretarial or administrative experience in a healthcare setting
  • Experience supporting inpatient or surgical units
  • Experience coordinating patient transfers, admissions, and discharges
  • Experience onboarding staff and maintaining personnel records
  • Familiarity with Title 22 and Joint Commission (JCAHO) regulatory requirements
  • Experience managing department supplies, equipment tracking, and vendor coordination
Mandatory Skills:
6 months of secretarial or administrative experience in a healthcare setting

 

About the Company

e

eTeam Inc.

Looking for a great job? Join eTeam. We’re looking for talented staffing professionals to join our staff. We also provide contract assignments and full-time jobs at Fortune 2000 Companies. We’ve been named one of the best companies to work for by Staffing Industry Analysts and New Jersey Business.
COMPANY SIZE
100 to 499 employees
INDUSTRY
Other/Not Classified
FOUNDED
1998
WEBSITE
www.eteaminc.com

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