Operations Coordinator

Life Time Property Development, Construction, is the innovative and vertically integrated in-house Construction Division. We construct new buildings and remodel existing facilities to deliver luxury health and fitness destinations across the continental United States and in various parts of Canada. Projects are mainly large scale and complex, varying in size, scope, and value including, health and fitness clubs, co-working spaces, multi-family housing, and mixed-use developments. Combine your passion for construction management and healthy living under one roof while building the career of a Life Time.

Position Summary

The Operations Coordinator is responsible for supporting the full lifecycle of subcontractor, supplier, and consultant contracts. This role ensures accurate contract preparation, document compliance, administration of contract changes, and coordination with internal teams and external partners. The Operations Coordinator serves as a key resource for contract related inquiries, financial processing, and project support from contract initiation through project closeout.

Job Duties/Responsibilities

Contract Administration & Documentation

• Log and draft contracts for subcontractors, suppliers, and consultants.
• Manage the collection of required contract documentation and verify compliance with company standards. Track the status of all contract documents and proactively follow up with subcontractors and vendors to obtain missing or corrected information.
• Maintain a centralized repository for all contract documents, including executed agreements, changes, and amendments.
• Facilitate the review and coordination of contract redlines; document correspondence and prepare revised contract drafts as needed.
• Assist with closing contracts in Workday after project completion.

Financial & Change Management

• Review payment applications and invoices for accuracy and process them in the company's financial management software.
• Review and process change orders for any modifications to the contract scope of work.
• Assist with obtaining and validating final lien waivers during the project closeout phase.

Vendor & Team Support

• Build and maintain strong vendor relationships, serving as the primary point of contact for questions regarding contract and payment status.
• Manage insurance renewal documentation from vendors to ensure ongoing compliance.
• Facilitate training for team members regarding contract processes, systems, and standard procedures.

Systems & Data Management

• Create new suppliers in Workday and assist with maintaining directories in Procore.
• Provide support, troubleshooting, and maintenance for project collaboration software systems.
• Ensure accurate and timely updates to contract records, vendor information, and project documentation.

Project Closeout

• Assist with the closeout process after project completion, collaborating with the project team to secure all required final documentation, including lien waivers and closeout deliverables.

Minimum Required Qualifications

• Proficient in Microsoft Office Suite.
• Ability to consume a high volume of tasks in a time efficient manner.
• Strong communication, organization, and problem-solving skills.

Years of Experience:

• 1 to 2 years of experience in a professional business environment.

Preferred Qualifications:

• 2-4 years of construction, operations, or vendor management experience preferred.
• Bachelor's Degree in a related field.
• Experience with Procore, Workday, or construction management systems (CMS)
• Experience with process improvement initiatives.

Pay

This is an hourly position with wages starting at $23.50 and pays up to $31.75, based on experience and qualifications.

Benefits

All team members receive the following benefits while working for Life Time:

• A fully subsidized membership

• Discounts on Life Time products and services

• 401(k) retirement savings plan with company discretionary match (21 years of age and older)

• Training and professional development

• Paid sick leave where required by law

Full-time Team Members are eligible for additional benefits, including:

• Medical, dental, vision, and prescription drug coverage

• Short term and long term disability insurance

• Life insurance

• Pre-tax flexible spending and dependent care plans

• Parental leave and adoption assistance

• Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave

• Deferred compensation plan, if the team member meets the required income threshold

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.