Operations Coordinator, Commercial

PharmaEssentia U.S.A.

Burlington, MA

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JOB DETAILS

JOB TYPE

Full-time

SKILLS

Administrative Skills, Billing, Biotech and Pharmaceutical, Cancer, Cellular Telephone, Communication Skills, Contract Management, Detail Oriented, Disease, Diversity, Employee Assistance Plan, Employee Retention, Establish Priorities, Expense Reports, File Maintenance, Follow Through, Health Plan, Hematology, Leadership, Microsoft Excel, Microsoft Exchange Server, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Onboarding, Oncology, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Procurement Management, Purchasing/Procurement, Quality of Life, Recruiting/Staffing Agency, Reimbursement, Scientific Principles, Time Management, Travel Industry, Travel Planning, Vendor/Supplier Management, Writing Skills

LOCATION

Burlington, MA

POSTED

9 days ago

Location: Burlington, MA (hybrid/ 3 days per week in office)

The Company:
It’s not often you get the chance to make a real impact on the lives of others, while expanding your own possibilities. You’ll find that rare opportunity at PharmaEssentia USA. Join us, and let’s transform lives, together.

PharmaEssentia USA Corporation is a rapidly growing biopharmaceutical innovator. We are leveraging deep expertise and proven scientific principles to deliver effective new biologics for challenging diseases in the areas of hematology and oncology, with one product approved in Europe and a diversifying pipeline. We believe in the potential to improve both health and quality of life for patients with limited options today through the combination of rigorous research and innovative thinking.

Founded in 2003 by a team of Taiwanese-American executives and renowned scientists from U.S. biotechnology and pharmaceutical companies, today we are listed on the Taipei Exchange (6446) and are expanding our global presence with operations in the U.S., Japan, and China, along with a world-class biologics production facility in Taichung.

Position Overview
The Operations Coordinator provides support for senior leaders within the Commercial team. This role will handle general administrative tasks, document creation, and project support as needed.

Responsibilities

Perform general administrative functions to support the Commercial leadership team
Create and modify documents such as reports, agendas, presentation decks, and communications
Collect and prepare information for use in meetings of our senior leadership team and other outside executives
Manage contracting and procurement processes, as well as managing vendor invoices and payments
Coordinate travel arrangements within company guidelines and manage itineraries
Assist with processing timely and accurate travel & expense reports as needed
Coordinate/assist with onboarding of new Commercial team members
Maintain department files, lists, archives, etc.
Help to ensure timely response to departmental inquiries
Maintain confidentiality in all aspects of client, staff, and vendor information
Support team meetings and events
Special projects, as assigned

Working Conditions:
On site/in office 3 days a week (Hybrid)

Requirements:

3+ years relevant experience supporting senior executives in a fast-paced environment
Bachelor’s degree preferred or equivalent experience
Excellent time management skills and ability to multi-task and prioritize work
Strong initiative, organizational abilities, attention to detail and accuracy
Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors
Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals
Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment
Excellent proactive problem-solving and follow-through skills to meet deadlines and shifting priorities
Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint, Sharepoint, Teams).

The expected salary range for this position based on greater Boston, MA location is $67,320-$99,960. Actual salary pay will be based on multiple factors, including geographic location, experience, qualifications, and other job-related factors permitted by law.

Benefits of working with our team:
PharmaEssentia USA strives every day to improve the lives of patients as well as our employees. As a valued member of PharmaEssentia USA, you will enjoy the following benefits:

Comprehensive medical coverage
Dental and vision coverage
Generous paid time-off
401(k) retirement plan with competitive company match
Medical & Dependent Care Flexible Spending Account
Up to $150 monthly cell phone reimbursement
Employee Assistance Program
Free parking

EEO Statement
At PharmaEssentia USA, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

PharmaEssentia USA believes that diversity and inclusion among our team are critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. PharmaEssentia does not accept unsolicited agency resumes. Staffing agencies should not send resumes to our HR team or to any PharmaEssentia employees. PharmaEssentia is not responsible for any fees related to unsolicited resumes from staffing agencies.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

At PharmaEssentia, our goal is to treat as many people with cancer as possible. That means challenging the status quo with better science that leads to better lives. By joining our team, you will not only expand your own possibilities, but you will contribute to expanding options for people with cancer.

Operations Coordinator, Commercial

PharmaEssentia U.S.A.

Burlington, MA

About the Company

PharmaEssentia U.S.A.

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