Operations Coordinator + Compliance Lead (Potential Start Date: Late June/July 1, 2026)

Who We Are

New School San Francisco is a public school currently serving over 400 TK through 8th grade students from all corners of the city and from all backgrounds. We believe in a “hands on minds on” approach to learning that harnesses each student’s curiosity and encourages learners to construct their own meaning and knowledge through inquiry-based learning. We practice equity in all that we do – ensuring every child is able to access and receive an individualized education that builds off their unique strengths, skills, and passions. Social justice is also a through line in all we do; we help learners develop an understanding of how to make our community better. Taken all together, this approach fosters a deep love of learning in students and prepares them with the problem-solving and critical-thinking skills necessary to meet the challenges and opportunities of the 21st century.

We are committed to breaking down systemic structures which contribute to deep inequities in education. Our goal is to prioritize the success and wellbeing of our Black and brown students, English Language Learners (ELLs), and students with Individualized Education Plans (IEPs) by dismantling white supremacy. We continuously question our culture, climate, and curriculum to ensure all members of our community are committed to being racially literate and ultimately anti-racist change makers. We value hard work, and we also value self care. The two are not mutually exclusive.

The Operations Coordinator + Compliance Lead plays a key role in advancing this mission, ensuring that operational systems, staff, and programs are aligned with New School San Francisco’s Pro-Black, anti-racist vision, and that all school operations reflect the school’s commitment to equity, justice, and excellence.

Operations Coordinator and Compliance Lead- At New School SF, the Operations Coordinator and Compliance Lead will play a central role in the everyday life of our community. This includes overseeing the front office, building relationships with families and staff, ensuring a safe and healthy school environment, and supporting the overall operations of the school. In your day-to-day, you’ll ensure systems are maintained and experiences are delivered in alignment with the New School’s core values. You can expect to wear many hats as you keep projects moving forward and implement best-in-class operations. You will report to the Chief Operating Officer

QUALIFICATIONS

• Belief in New School SF’s mission, vision and values
• 3-6 years of experience working in an office or school administrative environment, with a focus on operations
• Experience with technology and office applications (Google Suite, Word, Excel), and social media
• Experience with AP/AR 
• Experience working with staff and families from diverse backgrounds and with diverse needs
• Excellent interpersonal and communication skills 
• Fast and nimble learner
• Results and team oriented
• Highly organized with high attention to detail and accountability
• Ability to maintain accurate records and confidentiality of privileged information
• Ability to work across multiple groups and within a collaborative environment
• Task and deadline oriented
• Solution-oriented and innovative problem-solver
• Ability to work independently and adhere to the organization’s Pacific time zone operating hours 
• Hybrid or remote (for a strong candidate)
• Excellent project management  with the ability to to be flexible
• Well-versed in PowerSchool (or similar student information system) and having some experience with CALPADS and maintenance of a platform (highly preferred)
• Bilingual in Spanish (preferred)
• Open to in person, hybrid, or remote (must work on West Coast hours)

COMPENSATION

$60,000-$62,000

CONTACT

Contact

hiring@newschoolsf.org

RESPONSIBILITIES
You are highly organized, solutions-oriented, and motivated with the ability to tackle the many components of this role, including below, and other duties as assigned:

Administration/Operations Management

• Help develop and maintain efficient operational procedures and project management tools to enhance school operations and overall organizational effectiveness
• Manage daily administrative tasks: including support in coordinating logistics, research, meeting preparation for board meetings, manage google drive;  and help  to maintain digital and physical records, frequently checking and managing assigned inboxes
• Coordinate with vendors and service providers as needed in concert with appropriate staff
• Attend and participate in designated meetings in relation to the position
• Support onboarding and offboard of staff and students

Business Systems/Finance

• Support and ensure the integrity of New School SF’s  business systems and platforms (i.e. PowerSchool, etc)
• Process invoices, reimbursements, and other financial transactions (AP/AR) in a timely manner, and collaboration with finance partner 
• Support operations team with critical thinking processes to elevate the organization
• Handle and maintain confidential information 
• Support implementation and monitor systems and procedures necessary for an efficient and effective organization.

Compliance

• Support the organization in maintaining compliance with all applicable federal, state, and local education regulations, including California charter school requirements, as well as internal policies and procedures.
• Maintain accurate and audit-ready records across key operational systems (e.g., student information systems, staff files, attendance, enrollment, and mandated reporting documentation), ensuring data integrity and consistency across platforms.
• Monitor compliance-related deadlines and reporting requirements (including attendance reporting, enrollment documentation, immunization records, emergency forms, and other required submissions), and proactively coordinate with relevant stakeholders to ensure timely completion.
• Support preparation for audits, site visits, and reporting cycles by organizing documentation, tracking required submissions, and identifying missing or incomplete records.
• Conduct routine reviews of operational and compliance-related processes to identify gaps or risks, and escalate concerns with recommended solutions to the Operations leadership team.
• Support the implementation and maintenance of systems and workflows that strengthen compliance tracking, documentation, and accountability across the organization.

Communication and Collaboration

• Collaborate with cross-functional teams across the school and organization to optimize processes for sustainable and lasting improvement and impact
• Collaborate with operations team members to ensure clear communication and coordination of tasks
• Support the development and dissemination of emergency and crisis communications, including timely coordination of messaging to staff, families, and stakeholders in alignment with school leadership and established protocols.
• Assist in drafting/translation and dissemination of  internal communications and reports.
• Effectively and consistently communicate applicable information and updates to internal and external stakeholders
• Proactively check in with team members and cross team divisions to ensure continued efficiency and effectiveness for their program needs

Special Projects/Strategy Support

• Manage a portfolio of special projects aligned to the greatest needs of the organization. These projects will may be operations specific or cross functional in nature as designated by the Chief Operating Officer. 
• Thought partner with the Chief Operating Officer to develop,  implement , and provide strategic operational initiatives that enhance the efficiency and effectiveness of the organization.
• Participate in ongoing quality improvement projects and initiatives for the organization.

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