Salary:$50,000 – $65,000
Contract Length: 6 Month
Location:Dallas, TX – Hybrid
*This represents the potential salary range for this position depending on education level, years of experience and/or certifications in addition to other position specific requirements which may impact salary
This role serves as a central point of coordination for workforce documentation, incoming/outgoing
resource tracking, access requests, and operational governance to enable smooth team onboarding while contributing to seamless, ongoing day-to-day functionality.
Responsibilities
- Develop appropriate accruals during the monthly financial closing process.
- Partner closely with Governance and Supplier Relations for job postings and processing.
- Manage incoming resumes and coordinate structured and timely feedback.
- Facilitate monthly resource Statement of Work [SOW] extension review.
- Update and maintain Organizational roster and distribution lists.
- Administer and maintain organizational roles within Planview.
- Issue weekly timesheet reminders, including maintaining non-Org resource list.
- Coordinate onboarding within Organization – including pre-start readiness, maintaining tracker, ensuring system and building access raised, and internal communications.
- Ensure onboarding materials and processes are current and aligned with internal standards.
- Maintain and update the Organization Confluence space, ensuring documentation is current, well-organized, and easily discoverable.
- Attend all financial and departmental meetings to capture accurate, concise minutes.
- Document key discussions, official decisions, and assigned action items for stakeholders.
- Distribute/publish finalized minutes and follow up on pending action items to ensure accountability.
- Generate and distribute weekly review of overdue timesheets. Follow up directly with resources to ensure timely submittals and resolve discrepancies. Review and approve zero-hour timesheets to maintain accurate records.
- Manage and maintain financial and operational files to ensure alignment with organizational
structure. - Assist with conference room reservations as needed.
- Provide general Tower/Organization support to ensure efficient day-to-day team functionality.
Qualifications
- Strong organizational and time-management skills with ability to manage multiple concurrent workflows.
- Excellent written and verbal communication skills.
- Highly detail-oriented and process orientation.
- Ability to work independently, proactively, and with discretion handling sensitive information.
- Collaborative, detail-oriented and process driven.
- Familiarity with Microsoft Office or equivalent productivity tools.
- Demonstrates strong follow-through and accountability in all responsibilities.
Team Culture: Our team operates in a fast-paced, high-energy environment where collaboration, accountability, and results matter. We are motivated, solutions-oriented, and committed to delivering high-quality outcomes on complex and challenging projects.
We are looking for candidates who are ready to integrate quickly into our results-driven culture and contribute with initiative, teamwork, and a strong work ethic from day one.