Operations Coordinator - Fleet

Office Location/Hours: Bonita Springs FL, M-Th 8:30-5pm, 30 min lunch, work from home on Friday.

POSITION SUMMARY

• Discovery Senior Living seeks a recent BS business school graduate, and requires no specific experience in managing a commercial fleet. The role will train under experienced leadership to support Discovery Senior Living’s fleet of 700+ buses and automobiles, providing exceptional customer service to field operations with 400+ communities across the US and 30+ capital partners. Responsibilities include fleet sourcing, financing, licensing, contract/data management, reporting/analysis, safety, compliance, vehicle fuel/maintenance, cost control, capacity utilization, service performance and inventory/asset management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this position. This list is not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Manage vehicle lifecycle, including requisition, approval, lease/buy, license, title, registration, insurance, maintenance, repair, lease buy back and disposition.
• Supports collaborative engagement with stakeholders (Ops, Legal, Risk, Tech Partner, Capital Partners, Finance/Acct, etc.)
• Build and manage a 3 year forward looking budget for all vehicles.
• Responsible for end to end contract management at the asset level, including requisitions, contract red lines, quotes, titles, registrations, permits, powers of attorney, bills of sale, auction quotes, images, milage and current descriptions of condition.
• Support mergers, acquisitions and divestitures (and the vehicles tied to those communities).
• Ensures all vehicles are titled, licensed, and insured in accordance with local and state regulations.
• Manages Federal DOT and California Public Utilities Commission’s Z permit process.
• Other duties as assigned

ADDITIONAL RESPONSIBILITIES

Carries out responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include coordinating the training employees; ensuring policies and procedures are understood and carried out within the communities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Educational Requirements and Experience:

• Bachelor degree in business.
• GPA of 3.5 or higher.

• Language Ability:
  • Must possess excellent written and verbal communication skills utilizing the English language.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, Residents, and the general public.
  • Ability to speak effectively before groups of Residents or Team Members of organization.
• Mathematical Skills:
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills:
  • Working knowledge of fleet technology software (Element, Wheels or eFleet preferred).
  • Working knowledge of MS Excel and Word.
• Competencies:
  • Must demonstrate an interest in working with a senior population
  • Interacts with guests, residents and staff in a courteous and friendly manner
  • Demonstrates leadership skills; provides leadership by exhibiting confidence in self and others; inspires and motivates others to perform well.
  • Supports organization's goals and values
  • Balances team and individual responsibilities
  • Provides leadership by exhibiting confidence in self and others; inspires and motivates others to perform well
  • Must be detail oriented and complete tasks accurately
  • Must possess excellent organizational skills.
  • Must display strong team-working skills.
  • Must demonstrate positive client service attitude.
  • Must be able to work on multiple tasks and be able to work with frequent interruptions.
  • Must demonstrate good judgment, problem solving and decision-making skills. Is able to make good decisions based upon a mix of analysis, wisdom, experience and judgment.
  • Must be able to speak in public to groups.
  • Ability to delegate assignments to the appropriate individuals.

ENVIRONMENTAL ADAPTABILITY

• Self starter who needs little direct supervision.
• Friendly, outgoing personality.
• Confidence to seek out and learn from performance critiques.
• Works primarily indoors in a climate controlled setting.
• No travel required.
• Possible high stress levels in relation to working under deadlines and within budget constraints.

PHYSICAL REQUIREMENTS

The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the Team Member is regularly required to talk or hear. The Team Member is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The Team Member is occasionally required to stand and walk. The Team Member must regularly lift and/or move up to 40 pounds relating to travel. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus