Possess good judgment and in good health - must pass the job description physical capacity functions test.
High school diploma or its equivalent.
Three years of administrative assistant and or clerking experience.
Proficient computer and math skills with strong data entry skills
Proficient in MS Office (Word, Excel, Outlook).
Communication skills and positive interactions with a variety of customers (internal and external) and vendors required.
Consistent and dependable attendance to support business operations and team needs
Valid State of Hawaii driver's license, Class 3 or higher to be able to operate an automobile or SUV. Acceptable driving record.
Must submit and pass a drug screening and security background check.
Obtain a TWIC security card.
Preferred Requirements
Experience in Maintenance Management and Purchasing
Experience for construction materials or manufacturing industry.
Experience using JDE, spreadsheet servers, BI, Kronos.
Duties and Responsibilities
Organizes and maintains files for Cement Division to include but not limited to personnel files, Tool Box and Safety Committee Minutes, Compliance Suite, Equipment Pre-Checks.
Prepare New Hire and Site-Specific Safety orientation materials and assist with orientation(s) - includes acquiring employee badges, TWIC Cards, MARSEC Training, etc.
Manage Division maintenance work orders using company IT tools and systems
Maintain Asset Control Forms to ensure new, retired, or transferred equipment is accurately recorded and processed in a timely manner in appropriate IT Systems to include JDE.
Participate in Division safety training program.
Coordinates Division personnel travel, PPE Safety requirements.
Conducts drug and alcohol tests for the Division.
Provides assistance to the cement division personnel as needed and serves as backup support to the billing clerk/admin receptionist ensuring continuity of operations including arranging travel and lodging in accordance with company travel policies.
Regular phone interactions, email and computer application work.
Adheres to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
Always works safely and takes action to prevent any and all unsafe actions, processes and behaviors. Ensures company safety goals are achieved and be a role model of company safety and environmental policies, procedures and behaviors.
Promotes company's Mission and Vision statements.
Performs other duties as assigned
Knowledge, Skills, and Abilities
Excellent verbal and written communication skills.
Strong organizational skills.
Proficient working knowledge of MS Office (Word, Excel and Outlook) and able to learn additional required software programs.
Able to meet tight project deadlines while maintaining quality results.
Utilization of company computer, various software programs and other office equipment. Use of IT products to manage deadlines, communicate with others, and develop spreadsheets (e.g. EXCEL).
Use of company IT programs to manage work orders.
Ability to handle multiple priorities with short deadlines while maintaining quality results.
Able to work on weekends as required.
Able to work in varying environments including main offices, office trailers, batch plants, jobsites, etc.
Responsible, self-starter with good work ethic.
Able to work independently with minimal supervision