Operations Coordinator

Kforce has a client that is seeking an Operations Coordinator in New York, NY. Summary: We are seeking a highly organized Operations Coordinator to support day-to-day operational processes, project coordination, vendor management, and billing activities. This role serves as a key liaison across internal teams and external partners, helping ensure workflows, projects, and operational initiatives run smoothly and efficiently. The ideal candidate excels at managing multiple priorities, maintaining accurate records, and supporting cross-functional teams in a fast-paced environment. Key Responsibilities:

• Coordinate operational workflows, projects, and administrative processes across multiple teams
• Operations Coordinator will assist with billing operations, invoice tracking, and financial documentation
• Maintain project trackers, status reports, and operational records
• Coordinate vendor onboarding, communications, and issue resolution
• Support project management activities, including scheduling, task tracking, and workflow updates
• Monitor project milestones and ensure deadlines are met
• Collaborate with internal departments and external partners to resolve operational issues
• Facilitate status meetings and provide updates on project progress and open action items
• As an Operations Coordinator, you will manage and prioritize multiple requests, projects, and operational tasks simultaneously
• Maintain accurate documentation, process records, and reporting materials
• Assist with process improvement initiatives and operational efficiencies
• Provide administrative and coordination support for special projects as needed

Requirements:

• 1-3 years of experience in operations, project coordination, billing, marketing operations, or related fields
• Experience managing multiple projects and competing priorities
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Strong attention to detail and problem-solving skills
• Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint
• Comfortable working across multiple systems, communication platforms, and project management tools
• Ability to work independently and collaboratively in a fast-paced environment

Preferred Qualifications:

• Experience supporting vendor management or billing processes
• Experience with project management platforms such as Asana, Airtable, Monday.com, Jira, or similar tools
• Experience in media, advertising, marketing, or professional services environments
• Experience working with multiple stakeholders across locations and time zones
• Knowledge of procurement, invoicing, or operational reporting processes

Key Competencies:

• Operations Coordination
• Project Management
• Vendor Management
• Billing Support
• Workflow Management
• Cross-Functional Collaboration
• Communication Skills
• Organization & Time Management
• Problem Solving
• Process Improvement
• Attention to Detail
• Administrative Support