Operations Coordinator

Job Details

Manage operations within Student Life and Engagement, specifically creating, planning and implementing small and large events and student activities. Support the development of programming initiatives such as special events for the Assistant Provost, orientation, and student organizations. Support the management of office logistics, finances, and communication with other departments, vendors, and students. Develop relevant physical, digital, and social promotion and marketing materials for Student Life and Engagement. Assist in the

recruitment, hiring, and supervision of student employees in the office

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Lead the development and execution of student programming that includes, but is not limited to, student organization, leadership development, orientation, co-curricular initiatives, major campus events, and collaborations with other academic and administrative offices.
• Assist with student organization administration through:
• Communicating with student organizations about policies and procedures
• Providing process workflow support and event request assistance, as needed
• Create program promotions for the campus community, including administrative management of digital and social media tools for student organizations, leadership, and engagement.
• Manage office purchase processes, including payment request through reconciliation cycle, communication with vendors, expense tracking, and records.
• Manage hospitality and logistics components related to student programming and student leadership development, including but not limited to, catering, room reservations and setups, A/V, security, event registrations, event contracts, purchasing supplies, volunteer recruitment, and event preparations.
• Oversee the processing of event management logistics for the Student Affairs/OSLE, including student organizations, committees, and other student leadership organization.
• Collaborates with Student Affairs stakeholders to develop and achieve goals and measurable outcomes for the promotion of student health and well-being

Competencies (Knowledge, Skills, and Abilities Required):

Develop, promote, and distribute a comprehensive monthly schedule of Student Affairs Events,

Initiatives, and Activities

• Share these events electronically with pertinent campus partners
• Assist with tracking event attendance and student evaluation of events
• Support the creation and development of student engagement reports and data
• Co-lead the management of General Office Resources and Vendor
• Update and Revise event vendor and program equipment list and inventory
• Serve as the primary liaison to the preventive maintenance vendor, including office equipment repairs
• Support healthy communication and relationship building with current and future event vendors
• Maintain a file of vendor relationships, equipment warranties, and histories.
• Manage digital files and inventory, inclusive of programmatic data, student data, physical materials and resources utilized by Offices supported by the Assistant Provost and Student Affairs.
• Support the Assistant Provost with special projects as requested, including participation and support of Student Affairs/OSLE committee scheduling, management, and others as necessitated.
• Maintain rotational presence in the Office of the Assistant Provost
• Serve as a point of contact Student Affairs and the Office of Student Life and Engagement, by addressing phone and email inquiries, and establishing priority for addressing the needs of students and other constituents.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson
• Manage Timekeeping responsibilities
• Performs additional duties as assigned.

Minimum Education and Experience Requirements:

Education:

• Bachelors Degree in education, health sciences, business or related field preferred.

AND

Experience:

• Previous managerial experience preferred.

Additional Information

Proficiency with Microsoft Office (Word, Excel), Photoshop or like program for multimedia editorial purposes, understanding of social medial communication.

Demonstrated knowledge of program development and creation

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1020 Locust Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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