Operations Coordinator

Havas Red is seeking a new Operations Coordinator to join their team in their Pittsburgh, PA office!

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Operations Coordinator

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The role provides administrative and operational support to social media teams and our Pittsburgh office to ensure all is running smoothly and efficiently.

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RESPONSIBILITIES

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• Supports general operations across Havas PR NA
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• Provides administrative support to senior leadership, managing their expenses and travel
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• Coordinates meetings and logistics as needed
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• Assists social leads with operational and finance processes, and ensures timely completion
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• Manages paid client expenses and accounts
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• Facilitates and oversees influencer invoicing and prepay tracking
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• Assist with managing agencies social channels and postings
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• Pittsburgh office admin support and is responsible for day-to-day logistics
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• Ensures office and kitchen supplies are well stocked. Anticipates upcoming needs.
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• Manages incoming and outgoing mail and packages
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• Manages and facilitates office events, activities, and agency initiatives
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• Assists with the onboarding of new staff, desk set up, tour, etc.
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• Works with vendors and helps support facilities and IT
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• Assists with client meetings and visitors
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• Contributes positively to the agency culture, atmosphere and values
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• Establishes professional and respectful employee relationships within the division and agency
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Qualifications

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Education:

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• College Degree
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Experience:

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• A minimum of 1 year of relevant experience
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• Experience with MS Office (Word, PowerPoint, Excel and Outlook)
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• Concur and expense experience is a plus
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We operate on a hybrid schedule. This role is in-office Monday through Thursday and as needed Friday to support operations and clients.

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Skills & Abilities Required

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• Strong verbal and written communication skills.
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• Self-motivated and able to work well in a fast-paced environment.
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• Extremely organized, ability to anticipate requests and be proactive.
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• Must be personable, approachable and courteous; a positive “can do” attitude.
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