Operations Coordinator (Rosary Cathedral School)

Job Summary:
The Operations Coordinator bridges operational planning and execution, focusing on managing school systems, supporting compliance, and assisting in enrollment efforts. They serve as a point of contact for resolving logistical challenges and ensuring operational excellence.

The ideal candidate is a strategic thinker, highly organized, and skilled at managing complex systems and relationships. This individual plays a pivotal role in ensuring the seamless alignment between network-wide operations and school-based needs, enabling schools to focus on delivering exceptional educational outcomes.

Responsibilities Include:

Enrollment

• Contact prospective families from enrollment-in-progress list

• Support school leadership team in canvassing efforts 

• Assist DSO in managing and updating FinalSite enrollment system

• Develop and sustain relationships with community partners that may serve as enrollment pipelines (PreK programs, day cares, afterschool enrichment, etc)

• Coordinate parent ambassadors for enrollment events

• Promote student re-enrollment, ensure that families receive regular reminders, and work to identify, document, and rectify reasons that families are not returning for following year

Financial Compliance

• Collects monthly receipts and completes monthly coding

• Deposit funds to the bank monthly 

• May support with accounts payable, receivable, and payroll oversight

Leadership Support

• Manage school-wide schedules, including event coordination and calendar maintenance

• Oversee logistics for school-wide events, including parent meetings, assemblies, and staff trainings

• Collaborate with the DSO to maintain accurate student enrollment and attendance data

• Serve as a liaison between school staff and the DSO for operational updates and tasks

• Leads chronic absenteeism reduction efforts, by contacting families of absent students daily and cross-checking attendance records and comments for accuracy

• Roster students into NWEA three times a year per network testing schedule

• Coordinate procurement and vendor relationships, ensuring timely delivery of supplies and services

Facilities

• Submit maintenance ticket to Allegro (facilities) and Vinson (tech) systems 

• Support compliance with safety protocols and regulatory requirements, including preparing reports and records

• Become fluent in school emergency plan

• Supports with transit and placement in School curriculum room, after DSO confirms order

Skills and Qualifications 

• 2-4 years of operational experience

• Bachelor’s degree preferred

• Passionate commitment to the mission of Partnership Schools.

• Excellent organizational and time management skills.

• Strong analytical and problem-solving skills.

• Customer service experience.

• Ability to learn quickly and respond to feedback.

• Ability to prioritize and manage multiple projects simultaneously with strong attention to detail and follow through within demanding timelines.

• Experience in Microsoft Excel and PowerPoint.

• Expereince with Google Drive