New!
Quality Coordinator RN HCA Florida Blake Hospital
Bradenton, FL6 days ago
Vaaraway is a modern vacation rental management and marketing company built to help property owners increase bookings, improve guest communication, and grow rental revenue through a more flexible and performance-driven approach. We support owners and lodging partners with professional listing strategy, dynamic pricing, multi-channel marketing, guest sales support, reservation management, and performance reporting, giving them access to a stronger sales and revenue platform while allowing them to keep the local teams and personal hospitality style that make their properties unique.
Working at Vaaraway is an opportunity to be part of a growing brand in the luxury vacation rental space where sales, hospitality, technology, and guest experience all come together. Our team is building a smarter, more scalable way to support owners and serve guests across exciting vacation markets, including coastal destinations, boutique lodging communities, and international growth opportunities. This is a great role for someone who enjoys a fast-moving environment, wants to make a direct impact on revenue and guest satisfaction, and is excited to help shape the systems, service standards, and sales strategies of an emerging hospitality brand.
We're looking for an Operations Coordinator who thrives on creating structure, keeping projects on track, and ensuring every detail is executed with excellence. In this role, you'll serve as the central hub connecting Operations, Reservations, Revenue, Marketing, and our House Managers, ensuring priorities stay aligned, deadlines are met, and nothing falls through the cracks.
Success in this role comes from your ability to anticipate challenges, maintain exceptional organization, and keep multiple initiatives moving simultaneously. Whether coordinating new property launches, improving internal processes, supporting operational leaders, or maintaining critical systems, you'll play a key role in helping Vaaraway deliver exceptional experiences for homeowners, guests, and team members alike.
Track projects, deadlines, and operational initiatives
Ensure action items are completed on time
Follow up on outstanding tasks across departments
Coordinate communication between Operations, Reservations, Revenue, Marketing, and other teams
Help prioritize daily operational workload
Keep initiatives moving forward and close communication loops
Assist with reporting and operational metrics
Serve as the first point of contact for day-to-day operational questions
Monitor task completion and operational consistency
Support House Managers with administrative and operational needs
Escalate issues requiring leadership decisions
Help maintain accountability across the Operations team
Support the Operations Manager throughout the onboarding process by:
Preparing onboarding checklists
Tracking onboarding timelines
Coordinating with internal departments
Following up on outstanding action items
Maintaining onboarding documentation
Helping ensure every new property launches successfully
Maintain operational documentation in Notion
Keep Standard Operating Procedures (SOPs) current
Organize operational resources and files
Schedule meetings and coordinate calendars
Capture meeting notes and manage follow-up action items
Assist with dashboards and reporting
Identify opportunities to improve workflows and operational efficiency
Maintain recurring tasks and checklists
Monitor overdue work orders
Support workflow management
Help improve operational consistency across all managed properties
You naturally...
Take ownership without waiting to be asked.
Follow through until every task is complete.
Stay organized, even while managing multiple priorities.
Communicate proactively and clearly.
Enjoy solving problems and improving processes.
Love creating structure and organization.
Notice details others often miss.
Think critically and make sound decisions.
Thrive in a collaborative, fast-paced environment.
You're someone people trust because things simply get done when they're assigned to you.
2+ years of operations, project coordination, hospitality, or administrative leadership experience
Strong organizational and time management skills
Excellent written and verbal communication
Ability to prioritize multiple projects simultaneously
Comfortable learning and utilizing multiple software platforms
High attention to detail with excellent follow-through
Vacation rental, hospitality, or property management experience.
Project coordination or operations support.
Experience with Notion, Breezeway, Google Workspace, Asana, Monday.com, ClickUp, or similar operational platforms.
Experience improving workflows or documenting operational processes.
Annual Salary$55,000 - $60,000
Comprehensive medical, dental, and vision insurance
Life insurance
Paid time off, including vacation and sick leave
Workplace perks including food, coffee, and team activities
Opportunity to grow alongside a rapidly expanding hospitality company
Meaningful opportunity to influence operational systems, processes, and company growth
Schedule
Tuesday–Saturday | 9:00 AM–5:00 PM; Consistent Sundays and Mondays off.
On-site in Sarasota, Florida
| Location | Sarasota, Florida |