Operations Coordinator

As an operations coordinator, you will help implement a range of confidential services provided by the office of mental health to help students navigate challenges and thrive. These services include individual and group counseling, skill-building workshops, and outreach programs.

To support the office of mental health, you’ll:

• Maintain a welcoming, professional, and confidential environment
• Conduct initial student contact screenings to assess immediate needs and risk level
• Facilitate urgent clinical interventions, appropriate referrals, scheduling, and intake support
• Provide empathetic, direct support to students in distress, under the direction of licensed clinical counselors

As an operations coordinator, you’ll:

• Provide high-level administrative support
• Participate in clinical staff meetings, crisis debriefs, and case coordination sessions
• Maintain complete, confidential records in Titanium, shared drives, Guardian, and departmental databases
• Manage student conduct-related emails, documentation, and office communications in compliance with records retention protocols

For finances, budgets, and logistics, you’ll:

• Maintain the department’s budget database, track line-item expenses, manage petty cash, and generate regular financial reports
• Process staff travel logistics, reimbursements, and financial paperwork via MySCAD
• Oversee inventory management, routine purchasing, printing requests, and supply orders for general operations and special events
• Coordinate building work orders, vendor services, and office equipment maintenance

Additionally, you’ll:

• Supervise, train, and delegate tasks to student employees to ensure seamless office coverage and reception support
• Plan, schedule, and implement department outreach, in-services, training sessions, and special events
• Maintain comprehensive records of program functions, event timelines, contact directories, and official outreach metrics

Minimum qualifications:  

• Bachelor’s degree in social work, human services, counseling, psychology, or a related field
• At least one year of related experience and training, or an equivalent combination of education and experience

Preferred qualifications:      

• Experience in higher education

Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.    

ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.