Operations Coordinator

Artech LLC

Universal City, CA
12 days ago

$20–$28 Per Hour

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Skills

Administrative Skillsunmatched
Automotive Repair and Maintenanceunmatched
Banking Servicesunmatched
Billingunmatched
Budget Managementunmatched
Calendar Managementunmatched
Car Washunmatched
Catering Servicesunmatched
Cross-Functionalunmatched
Customer Support/Serviceunmatched
Documentationunmatched
Event Managementunmatched
Fitnessunmatched
Follow Throughunmatched
Food Servicesunmatched
Identify Issuesunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Pricingunmatched
Process Developmentunmatched
Process Improvementunmatched
Purchase Ordersunmatched
Record Keepingunmatched
Reporting Skillsunmatched
Schedule Developmentunmatched
Standard Operating Procedures (SOP)unmatched
Willing to Travelunmatched
Writing Skillsunmatched

Description

Job Title: Operations Coordinator
Location: Universal City, CA 91608
Duration: 12 months

Qualifications:

BA/BS degree from an accredited college or university
2+ years' experience in administrative support, office coordination, workplace services, hospitality operations, facilities support, or a similar operational/admin role
Experience managing calendars, schedules, trackers, meeting coordination, documentation, or similar administrative workflows
Experience working with vendors, service providers, internal customers, or cross-functional partners
Proficiency with MS Office, including Outlook, Word, Excel, and PowerPoint, with the ability to learn internal tools and systems
Strong written and verbal communication, organization, follow-through, and customer service skills
Able to work outdoors in varying weather conditions and walk/travel to multiple buildings throughout the day
Available to work nights and weekends occasionally as business needs arise

Responsibilities:

Support request intake and triage for workplace service needs by clarifying requirements, routing items to the right owners, and tracking requests through completion. This includes, but not limited to, pantry, catering, and vendor requests.
Coordinate catering needs from planning through completion, including request details, pre-event coordination, menu and pricing review, setup communication, vendor follow-up, billing follow-up, and feedback gathering.
Help maintain team tools and documentation, including shared files, SOPs, contact lists, vendor information, program trackers, recurring service calendars, and status updates.
Assist with third-party service providers, including food services, pantry services, fitness services, banking, commuter programs, car wash services, and other employee amenities, ensuring issues are documented and follow-up is completed.
Support invoice, purchase order, accrual, billing, and budget tracking processes by collecting details, routing approvals, reconciling vendor questions, and helping keep records organized.
Work cross-functionally with internal partners and business leaders to understand day-to-day needs, coordinate logistics, and keep stakeholders updated.
Help prepare simple reports, recap documents, business correspondence, signage language, employee communications, and procedure updates as needed.
Conduct periodic field checks and walkthroughs to confirm services, pantries, meeting spaces, signage, and employee-facing programs are operating as expected.
Use feedback, service data, and recurring issues to identify process improvements, improve response times, and support a better workplace experience.
Perform other Corporate Services administrative, operational, and project support functions as assigned.

Numbers & Facts

Location	Universal City, CA
Salary	$20–$28 Per Hour

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