Operations & Executive Assistant

About AirSignal

Role Overview

Key Responsibilities

• Provide high-level executive support including calendar management, communications coordination, and internal documentation
• Own operational logistics: scheduling, note-taking, internal policy drafting, onboarding checklists, and cross-functional coordination
• Manage and improve internal systems, including folder structures, automation flows (e.g. using n8n), and access tools (e.g. RBAC, MDM)
• Conduct research to support company decisions, from vendor evaluations to office space cost analyses
• Assist with light GTM tasks such as drafting customer-facing copy or compiling contact lists

Qualifications

• Experience in operations, executive assistance, or internal systems support—ideally at a startup or fast-paced organization
• Passion for AI systems, even without hands-on ML experience, and a proven ability to manage complex projects and foster collaboration across multiple teams, including data operations
• Comfortable working with modern tools like Notion, Slack, Google or Microsoft Suite, and basic automation platforms (e.g. MS368, n8n)
• Proactive and self-motivated, with excellent written communication skills and attention to detail
• Ability to adapt quickly, figure things out independently, and contribute to strategic execution

Why Join Us?

• Collaborate closely with leadership on high-impact projects that shape internal systems and operational scale
• Work in a flexible, fast-paced environment where autonomy and clarity are valued
• Join a team that invests in its people and building a thoughtful workplace to support their long-term growth