Operations Executive Assistant

Operations Executive Assistant

About Gainey's

For over 45 years, Gainey's has been the trusted leader in custom precast concrete solutions across Louisiana and the Gulf Coast. What began in 1981 as a small septic tank installation company has grown into a partner relied upon by contractors, engineers, and municipalities to deliver innovative, cost-effective, and resilient infrastructure.

Our mission is simple: to provide unique, thoughtful solutions to civil engineering challenges through innovative design and manufacturing. Guided by our core values of Integrity, Quality, Passion, Reliability, and Innovation, we are committed to exceeding expectations for quality, value, and service on every project.

At Gainey's, we think like contractors, making projects easier with reliable products and services that save time and minimize risk. We bring visions to life by combining technical expertise with creative design consultation, ensuring long-lasting infrastructure built to withstand the Gulf Coast's toughest conditions.

Led by President Greg Roache and powered by a dedicated team, Gainey's continues to thrive, evolve, and grow - always remaining the partner you can rely on.

Job Summary:

The Operations Executive Assistant will provide high-level administrative support to the QC Manager, VP of Operations, Purchasing Manager, and CEO.

Duties/Responsibilities:

General:

• Provide high-level administrative support and assistance to the assigned leadership staff.
• Screen emails and schedule appointments for assigned staff.

Purchasing:

• Match invoices and packing slips to PO's.
• Research miscellaneous items to get 2-3 prices before purchasing.
• Scan contracting invoices and move to the correct folder on the server once they have been reconciled.
• Daily receiving log email.

Quality Control:

• Ensures the QC office is clean and conducive to productivity with paperwork filed in a timely manner.
• Prepare and record data for the Production Huddle, Quality Committee meeting, and QC L-10 meeting each week. Schedule lunch for these meetings as needed.
• Key Customer Complaints into 90io and save them to the designated area on the server.
• Review the Quality Control Catches in the Quality Tracker weekly for any redundant mistakes and notify the QC Manager of repeated mistakes.
• Follow up on all Quality Alerts to ensure there is a cost associated with the alert and enter it on the tracker.
• Investigate all Repours and ensure all proper procedures are performed. Ask the following questions and create procedures if needed.
  • What caused this repour to occur?
  • What could have been done differently to prevent this repour?
  • Were all appropriate parties made aware of the repour?
  • Any training recommendations to prevent recurrence?
• Perform self-audits to ensure we remain in compliance with all NPCA regulations.
• Complete and maintain all documentation as required by all State Departments and Government Agencies (ex. EBR/LCG).
• Audit production checklists for completion and report concerns to Quality Control Manager and Operations.
• Action Quality Control Team for any Certification Compliance items due each month (calibrations etc.) from all certifying bodies.
• Audit production checklists for completion. 
• Performs additional duties as assigned by executives.

Required Skills/ Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail with the ability to multitask.
• Excellent time management skills with proven ability to meet deadlines.
• Excellent interpersonal and customer service skills.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Maintain confidentiality of sensitive information.
• Self-motivated, energetic, positive attitude, helpful, and strong organizational and planning skills.
• Proficient with Microsoft Office Suite or related software.

EEO Statement:

Gainey's is an equal-opportunity employer. Gainey's does not tolerate discriminating based on race, national origin, color, religion, sex, sexual orientation, disability, age, veteran status, genetic information, or any other characteristics protected by law. Equal opportunities are extended to all terms and conditions and privileges of employment as well as the use of all company facilities participating in all company-sponsored activities and employment actions such as promotions, compensation, benefits, and terminating employment.