What You'll Do
Open, sort, and organize incoming company mail
Scan and appropriately route checks and other business documents
Assist with organizing, retrieving, and maintaining patient consent documentation
Handle documents containing Protected Health Information (PHI) in accordance with company policies
Scan, upload, file, and organize records and administrative documents
Support document collection and basic record verification
Assist with maintaining accurate internal trackers and operational records
Complete routine administrative tasks that support Operations and other internal teams
Help prepare, organize, and distribute materials as needed
Support miscellaneous office and operational projects as priorities arise
Escalate missing, incomplete, or unclear documentation to the appropriate team member
What We're Looking For
Current college student or recent graduate preferred
Highly organized with strong attention to detail
Reliable and able to complete repetitive tasks accurately
Comfortable working with confidential and sensitive information
Strong judgment and professionalism
Able to follow documented processes and instructions closely
Comfortable using email, spreadsheets, scanners, and cloud-based document systems
Able to manage multiple small tasks and prioritize appropriately
Willing to take ownership of both routine and miscellaneous operational needs
Important Requirements
This position may involve access to confidential business information and Protected Health Information. The individual in this role will be expected to:
Maintain strict confidentiality
Follow Circadia Health privacy and security policies
Complete required HIPAA and privacy training
Handle PHI only as necessary to complete assigned responsibilities
Follow established procedures for storing, transmitting, and disposing of sensitive information
What You'll Gain
This role provides hands-on exposure to the operational side of a growing healthcare technology company. You will develop experience with healthcare administration, document management, operational workflows, compliance-sensitive processes, and cross-functional business support.
Circadia Health is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.