Operations Manager

STRADA

Tallahassee, FL

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JOB DETAILS

SALARY

$61,950–$115,050 Per Year

SKILLS

Artificial Intelligence (AI), Auditing, Automation, Best Practices, Budget Management, Budgeting, Business Case, Business Continuity Planning (BCP), Calculators, Call Center Evaluation, Call Center Management, Call Center Operations, Call Centers, Call Handling Time, Call Routing, Call Volume, Career Development, Change Management, Change Requests/Orders, Cloud Computing, Coaching, Communication Skills, Communications Security (COMSEC), Conflict Resolution, Content Development, Content Management, Contingency Plans, Continuous Improvement, Conversation Engine, Corporate Policies, Corrective Action, Cost Analysis, Cost Control, Credit Reports, Crisis Management, Cross-Functional, Customer Escalations, Customer Experience, Customer Relations, Customer Relationship Management (CRM), Customer Relationship Management (CRM) Systems, Customer Satisfaction, Customer Service Tools, Customer Support/Service, Customer/Client Research, Data Analysis, Delivery Management, Desktop PC, Diversity, Employee Retention, Equal Employment Opportunity (EEO), Establish Priorities, External Audit, Financial Management, Financial Reporting, Forecasting, Genetics, HIPAA (Health Insurance Portability and Accountability Act), Healthcare Providers, Industry Standards, Industry/Trade Analysis, Information/Data Security (InfoSec), Internal Audit, Interpersonal Skills, Leadership, Maintain Compliance, Management Strategy, Market Segmentation, Marketing, Medical Conditions, Mentoring, Office Equipment, Operational Improvement, Operational Strategy, Operations Management, Operations Planning, Operations Processes, Outsourcing, People Management, Performance Analysis, Performance Management, Performance Metrics, Performance Reviews, Physical Demands, Printers, Privacy Controls, Problem Solving Skills, Procedure Implementation, Process Flow, Process Improvement, Quality Assurance, Quality Management, Regulations, Regulatory Compliance, Regulatory Requirements, Reporting Skills, Resource Management, Retention Programs, Risk Analysis, Risk Management, Root Cause Analysis, Sales, Service Delivery, Service Level Agreement (SLA), Set Goals, Staff Motivation, Staff Training, State Laws and Regulations, Strategic Planning, Succession Planning, Talent Management, Team Building, Team Lead/Manager, Technical Delivery, Technical Leadership, Trend Analysis, Willing to Travel, Workforce Management

LOCATION

Tallahassee, FL

POSTED

Today

Join us on a journey of endless possibilities

At Strada, possibility isn't just a promise - it's the foundation of everything we do. We believe in unlocking potential for every colleague, creating a journey of growth, discovery, and impact.

With the support, resources, and opportunities we provide, you'll build a fulfilling future - working on meaningful projects that span industries and regions, contributing to outcomes that matter.

Strada is a people, payroll, and technology leader simplifying international workforce management. Operating in 180+ countries, wedesign and deliver people-first solutions powered by cloud-based technology - helping organizations grow and enabling workforces to perform at their best.

Learn more at www.stradaglobal.com

Job Summary

THIS IS AN ONSITE POSITION

The Operations Manageris responsible for managing delivery teams in support of Strada's overall strategic plan. With a strong focus on driving customer satisfaction and operational effectiveness, the successful candidate will be responsible for the service delivery model execution, day-to-day operations, building strongcustomer relationship and team development.

Core Responsibilities

Manage phone agents for both Tier I and Tier II service levels.
Partner with operations supervisors (4) to deliver contractual performance guarantees.
Client reporting.
Develop and execute plans to improve customer satisfaction and overall quality with a focus on off-shore and off-phone processes.
Representing customer care perspective and influence decisions by integrating with domains (Benefits and HR BPO), client and shared services.
Support new customer care implementations and drive existing client change-orders.
Manage customer care delivery model, identifying out of scope services, and creating change requests.
Manage and respond directly to client escalated issues.
Share client knowledge and needs with customer care team.
Develop knowledge/content management strategy with accountability for customer care desktop tools.
Other duties, as assigned by your immediate supervisor and/or manager.

Minimum Requirements

Required Education and Experience:

Bachelor's degree in related field or 2-3 years relevant experience or equivalent combination of education and experience.
Call center operations management experience.
People management experience.
Client facing experience.
Knowledge of customer service best practices and service-related best practices (high level).
General system environment and process flow.

Preferred Education and Experience:

Experience with an HR, payroll or benefits outsourcing provider in an operational role.

Core Competencies

Leadership and Team Management

Team Leadership: Leading, mentoring, and motivating a large team of call center managers, supervisors, and agents to meet performance goals and deliver exceptional customer service.
Coaching and Development: Providing ongoing coaching and development opportunities for managers and supervisors, ensuring leadership skills are nurtured across the team.
Performance Management: Setting clear expectations, providing feedback, and conducting performance reviews for supervisors and other direct reports to ensure high levels of team engagement and accountability.
Conflict Resolution: Effectively managing interpersonal conflicts within the team, fostering a positive and productive work environment while maintaining professionalism.

Strategic Planning and Execution

Operational Strategy: Developing and implementing long-term operational strategies to enhance efficiency, improve service delivery, and achieve organizational goals.
Budget and Resource Management: Managing the call center's budget, ensuring resources are allocated effectively to meet both short-term and long-term goals while maintaining cost efficiency.
Goal Setting and KPIs: Setting and managing key performance indicators (KPIs) for the call center team, ensuring alignment with company objectives, and ensuring performance metrics like service levels, quality scores, and agent productivity are met.
Risk Management: Identifying operational risks and implementing mitigation strategies to minimize disruption to services or customer experience.

Operational Excellence

Process Optimization: Continuously identifying and implementing process improvements to enhance call center operations, reducing inefficiencies, and streamline workflows.
Quality Assurance: Overseeing the implementation and continuous improvement of quality assurance programs, ensuring that calls meet company standards and deliver a consistent customer experience.
Workforce Management: Ensuring optimal staffing levels, balancing workload distribution, and managing peak times through effective scheduling and forecasting.
Technology Utilization: Leveraging technology tools (CRM systems, call routing software, analytics platforms) to improve operations and gain insights into performance.

Customer Service Excellence

Customer Experience Focus: Ensuring that the call center's operations are aligned with delivering exceptional customer experiences across all touchpoints.
Escalation Management: Overseeing the handling of complex or escalated customer issues, ensuring that agents resolve concerns quickly and effectively while maintaining customer satisfaction.
Service Level Management: Ensuring the call center meets service level agreements (SLAs), balancing operational efficiency with the delivery of high-quality service.
Continuous Improvement: Leading initiatives that drive improvements in customer satisfaction, loyalty, and retention through service innovations and quality initiatives.

Data Analysis and Reporting

Data-Driven Decision Making: Utilizing data and analytics to inform decision-making, identify trends, and drive improvements in call center performance.
Performance Monitoring: Regularly tracking and analyzing KPIs and other performance metrics (e.g., average handling time, first call resolution, customer satisfaction) to ensure operational goals are being met.
Reporting and Insights: Preparing and presenting detailed reports on operational performance to senior leadership, offering insights and recommendations based on data analysis.
Root Cause Analysis: Using data to identify the root causes of operational challenges or service delivery issues, developing and implementing corrective actions.

Change Management

Managing Change: Leading the call center through changes in processes, systems, or organizational structure, ensuring smooth transitions and minimal disruption to service delivery.
Process Implementation: Implementing new procedures or technologies that improve call center operations, training staff on new processes, and ensuring adoption across the team.
Adaptability: Quickly adapting to changes in customer demand, technology, or industry standards, and adjusting operations accordingly to meet evolving needs.

Client and Stakeholder Management

Internal Stakeholder Collaboration: Working closely with other departments (e.g., Sales, Marketing, IT) to ensure that call center operations align with broader company goals and objectives.
Client Relationship Management: Building and maintaining strong relationships with external clients or partners, ensuring that the call center meets their needs and exceeds expectations.
Client Reporting: Providing regular reports to clients or stakeholders, offering performance updates and demonstrating the call center's value in delivering customer satisfaction and achieving business outcomes.

Compliance and Regulatory Knowledge

Regulatory Compliance: Ensuring the call center operates within industry regulations (e.g., GDPR, HIPAA) and adheres to legal requirements related to customer data privacy, security, and communication.
Policy Enforcement: Enforcing company policies and procedures in the call center to ensure compliance with both internal standards and external regulations.
Audit Management: Managing internal and external audits, ensuring that operations are compliant and that any non-compliance issues are quickly addressed.

Financial Acumen

Budgeting and Cost Control: Overseeing the call center's budget, monitoring operational costs, and identifying opportunities to reduce expenses without sacrificing service quality.
Financial Reporting: Managing financial reporting and cost analysis, ensuring the call center operates within budget and meets financial performance goals.
Resource Allocation: Ensuring that resources (staffing, technology, etc.) are allocated efficiently to achieve business objectives without exceeding budget limits.

Employee Engagement and Retention

Employee Motivation: Creating a positive and motivating work environment that encourages high performance, personal growth, and job satisfaction.
Talent Development: Identifying potential leaders within the team and providing opportunities for career development and succession planning.
Employee Retention Strategies: Developing strategies to reduce turnover and retain top talent, including employee recognition programs, career development initiatives, and work-life balance improvements.
Employee Well-being: Promoting a culture that prioritizes employee health and well-being, ensuring that team members have the support they need to succeed in a high-stress environment.

Crisis Management

Business Continuity Planning: Developing and implementing contingency plans to ensure business continuity in case of emergencies, such as system outages, disasters, or unexpected high call volumes.
Crisis Response: Leading the team through crises, whether caused by internal issues or external factors, ensuring that customer service is not disrupted and that solutions are found quickly.
Communication During Crises: Maintaining clear and transparent communication with both internal teams and customers during periods of crisis or high stress.

Innovation and Future-Readiness

Continuous Improvement Mindset: Fostering a culture of continuous improvement within the team, encouraging innovation in processes, technology, and service delivery.
Adopting New Technologies: Staying abreast of industry trends and technological innovations (e.g., AI, automation, chatbots) to improve call center operations and enhance customer service.
Scalability and Growth Planning: Ensuring that the call center is prepared for growth and scalability, developing plans to handle increased volumes, expanded service offerings, or new customer segments.

Cultural Awareness and Diversity

Inclusive Leadership: Promoting diversity and inclusion within the call center, ensuring that all employees feel valued and supported.
Cultural Sensitivity: Understanding the importance of cultural nuances in communication and customer interactions, particularly in a global or diverse client environment.
Fostering an Inclusive Environment: Creating an inclusive and respectful workplace where all team members can thrive and contribute to the success of the call center.

Working Conditions

Supervisory Responsibility: Yes

Working Environment:

Office Environment.
Requires use of personal computing equipment, telephone, multi-functioning printer and calculator.
Ability to travel to and from meetings, training sessions or other business-related events, not routine.
After-hours and weekend work is required on an occasional basis/as needed, not routine.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate, converse with, exchange and assess information. The employee is frequently in the stationary position but may occasionally move from this position. In addition, the employee will constantly operate office equipment, including telephone and computer with multiple screens,

This position requires the ability to occasionally lift office products and supplies, up to twenty pounds and will be in an office environment.

At Strada, our values guide everything we do:

Anticipate Customer Needs - We stay ahead of trends so our customers can grow and succeed.
Own the Outcome - We take responsibility for delivering excellence and ensuring things get done right.
Challenge Ourselves to Work Smarter - We move faster than the world around us to drive change and accomplish more.
Empower Each Other to Solve Problems - We tackle challenges head on, ask tough questions, and collaborate to find the best solutions.
Care About Our Work - We understand that what we do impacts millions, and we have a responsibility to get it right.

Benefits

At Strada, we support your whole self-offering a range of benefits for your health, wellbeing, finances, and future. These include health coverage, wellbeing programs, paid leave (vacation, sick, parental), retirement plans, learning opportunities, and more.

All offers are contingent on successful completion of background checks, where permitted by law and as appropriate for the role. These may include identity, education, employment, and in some cases, criminal history verification, checks against global watchlists, credit reports, and/or drug testing. You'll be informed of the specific checks applicable to your role and location during the recruitment process.

Our commitment to Diversity and Inclusion

Strada is dedicated to fostering a diverse, equitable, and inclusive workplace where everyone feels valued and supported. We believe that embracing differences strengthens our teams and drives innovation and success.

Equal Employment Opportunity Statement

Strada is an Equal Opportunity Employer and prohibits discrimination based on legally protected characteristics. We provide reasonable accommodation for disabilities and religious practices. Applicants may request reasonable accommodation by contacting their recruiter.

Authorization to work in the Employing Country

To be considered, you must have current and future work authorization in the country where you're applying, without the need for visa sponsorship by Strada.

We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

Salary Pay Range

Minimum - Maximum:
$61,950.00 - $115,050.00

Pay Transparency Statement: Strada considers a variety of factors in determining whether to extend an offer of employment and in setting the appropriate compensation level, including, but not limited to, a candidate's experience, education, certification/credentials, market data, internal equity, and geography. Strada makes these decisions on an individualized, non-discriminatory basis. Bonus and/or incentive eligibility are determined by role and level.

DISCLAIMER:

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Strada business units.

Strada provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, pregnancy, childbirth or related medical condition, veteran, marital, parental, citizenship, or domestic partner status, or any other status protected by applicable national, federal, state or local law. Strada is committed to a diverse workforce and is an affirmative action employer.

About the Company

STRADA

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