Operations Project Manager (Administrative)

Come grow with us! Medrina has been voted one of the fastest growing companies and 92% of our employees feel we are a Great Place to Work!

The Operations Projects Manager serves as a strategic right hand to executive and administrative leadership (e.g., CMO, COO, SVP), combining high-level executive support with project management and operational leadership. This role is responsible for driving execution of key initiatives, managing cross-functional priorities, and ensuring alignment across the organization. This role requires a minimum of 5 years of experience in post-acute care, SNF, or value-based care. This role operates as a force multiplier—translating strategy into action, improving organizational efficiency, and enabling leadership to focus on growth, clinical excellence, and market expansion. 

This is a full-time role operating during standard business hours Monday - Friday (from your home office remotely).  This is not a flexible schedule opportunity.  Traveling up to 25% for company meetings is required.  The candidate must reside in the U.S. - Eastern time zone (FL preferred).  Annual salary starting at $90,000 and commensurate with experience (see requirements below).  We offer robust benefits package including 15 days of vacation, 7 paid holidays, and 5 sick days annually. Group benefits, which begin day one, include numerous health/dental/vision plans, employer-paid life insurance, 401(k) with a company match and more!

Essential Duties and Responsibilities:

Executive Partnership & Strategic Support

• Act as a trusted advisor and operational partner to executive leadership
• Help prioritize, sequence, and execute strategic initiatives across the organization
• Serve as an extension of the executive in meetings, communications, and follow-ups
• Anticipate needs, identify gaps, and proactively drive solutions

Project & Initiative Leadership

• Lead high-priority, cross-functional projects from concept through execution
• Develop project plans, timelines, and success metrics
• Track progress, manage risks, and ensure accountability across stakeholders

Operational Coordination & Execution

• Ensure alignment across clinical, operational, and administrative teams
• Coordinate initiatives across hospital, SNF, and community-based care settings
• Identify inefficiencies and implement process improvements
• Support execution of organizational priorities across multiple markets

Communication and Meeting Leadership

• Own executive meeting cadence (leadership meetings, operating reviews, project check-ins)
• Develop agendas, materials, and executive-level presentations
• Facilitate meetings, drive decisions, and track action items to completion
• Ensure clear communication and follow-through across teams

Data, Analytics & Reporting

• Analyze operational, financial, and clinical performance data
• Develop dashboards and reporting to track key metrics (growth, utilization, quality)
• Translate data into actionable insights and executive recommendations

Executive Support (Elevated)

• Manage complex calendars, priorities, and scheduling with a strategic lens
• Coordinate communications, and high-level stakeholder interactions
• Support preparation for board meetings, investor updates, and key presentations

Cross-Functional Leadership

• Partnering with:
• Clinical leadership (CMO, Medical Directors, APP leaders)
• Operations and regional market leaders
• Revenue cycle, IT, and analytics teams
• Act as a connector to break down silos and drive alignment

Education and Skill Requirement:

• Bachelor’s degree required; master's degree (MBA, MHA, MPH) preferred.
• Minimum of 5 years of experience in post-acute care, SNF, or value-based care.
• Experience in high-growth, multi-site healthcare organizations.
• Strong project and program management expertise, proficiency in utilizing various task and project management tools/software (such as smart sheet or Microsoft project/planner & etc).
• High proficiency in Excel, PowerPoint, and data visualization tools (Dimensional Insights, Tableau, or other data warehouse dashboards).
• Exceptional organizational and prioritization skills with proficiency in using relevant tools.
• Advanced analytical and problem-solving capabilities.
• Excellent written and verbal communication skills, understanding of remote workplace.
• Ability to influence without authority and operate at all levels of the organization.

Physical Requirements:

• This is a full-time remote, work-from-home position, primarily working during standard business hours handling sensitive and confidential information. Work must be performed in a private and secure setting requiring reliable internet and phone connectivity.
• Ability to communicate via virtual/online meetings daily with a camera on, as well as being responsive in a timely manner during work hours via email, MS Teams and phone.
• Ability to travel for company training and meetings, for up to 25%.
• Ability to sit, stand, and walk for extended periods.
• Ability to lift and move up to 25 pounds.

EOE/M/F/Vet/Disability:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.