Operations Specialist

Description <-- Simple Share Buttons Adder 7.4.17 simplesharebuttons.com -->TwitterLinkedinFacebookGooglePinterestemailOperations Specialist - Maritime & Terminal OperationsPosition OverviewWe are seeking a highly organized and detail-oriented Operations Specialist to support the seamless execution of vessel and terminal operations. This role serves as a critical link across operational teams-including Maintenance & Repair Traffic Regulatory and Vessel Planning-to ensure cargo moves safely efficiently and in full compliance with all regulatory requirements.This position combines logistics coordination compliance oversight inventory management and stakeholder communication making it ideal for someone who thrives in a fast-paced operationally complex environment.What Youll DoPort & Vessel OperationsCoordinate cargo documentation and reconcile vessel manifests with port stow plans to ensure accuracy and compliancePartner with vessel teams and terminal operations to support cargo loadingdischarge activitiesMonitor vessel stability pre-planning processes and communicate necessary adjustments for safe operationsAttend port calls San Juan to support shoreside marine services and executionRegulatory Compliance & DocumentationCollaborate with government agencies e.g. Customs to secure delivery authorizations inspections and cargo clearancePrepare in-bond documentation for foreign cargo and ensure compliance with customs regulationsManage hazardous cargo documentation DCM and ensure adherence to all Hazmat CFR requirementsOperational CoordinationTroubleshoot gate issues and documentation discrepancies to minimize delays and penaltiesSupport dispatch operations by preparing and verifying shipping documentationMaintain accurate records and provide final cargo reports for each port callProcurement Inventory & Vendor OversightManage procurement processes including purchase orders vendor quotes and invoice reconciliationMaintain inventory of containers chassis reefers parts and tires with high accuracyOversee vendor performance and ensure compliance with company policies and documentation standardsConduct quality checks on repairs services and delivered partsSystems Reporting & Continuous ImprovementMaintain operational systems including reefer monitoring and internal web portals to ensure accuracy and functionalitySupport equipment tracking WIP processes and discrepancy resolutionGenerate reports and provide insights that improve operational efficiency and decision-makingWhat Makes You SuccessfulStrong attention to detail with the ability to manage multiple priorities in a fast-paced environmentSolid problem-solving skills with a proactive approach to resolving operational and documentation issuesEffective communicator who can work across teams vendors and regulatory agenciesHigh level of accountability with a strong focus on safety compliance and accuracyBasic Qualifications2 years of experience in logistics transportation maritime operations or a related field preferred not requiredExperience working with regulatory compliance or government agenciesBilingual in English and Spanish written and verbalProficiency with Microsoft Office especially ExcelPreferred ExperienceBackground in port operations shipping or intermodal logisticsFamiliarity with cargo documentation vessel planning or equipmentasset tracking systemsCore CompetenciesTrust & Integrity - Communicates openly follows through and does the right thingSafety First - Prioritizes safety and continuous improvement in all operationsAccountability - Owns results and drives high-quality outcomesRespect - Builds strong relationships across diverse teamsCustomer Focus - Delivers value to both internal and external stakeholdersWork Environment & Physical RequirementsCombination of office and active terminalvessel environmentFrequent computer-based work with occasional lifting up to 25 lbsModerate noise environment with some on-site operational exposureWhy Join UsThis is a high-impact role offering exposure to end-to-end maritime operations cross-functional collaboration and opportunities to directly influence efficiency safety and customer experience.Equal Opportunity EmployerTOTE Maritime Puerto Rico is an Equal Opportunity Employer &8211 Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. TOTE Maritime Puerto Rico is a drug-free employer and a participant of the E-Verify Employment Verification Program.<-- Simple Share Buttons Adder 7.4.17 simplesharebuttons.com -->TwitterLinkedinFacebookGooglePinterestemail <-- post-content --> Your browser failed to load the job description PDF in iframe. Please click the view button below to open job description PDF in a new tab. View PDF