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Operations Specialist - Early Childhood Impact @ the Y

Visit the YMCA of the East Bay Today with 5 Central Locations

San Pablo, California

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JOB DETAILS
SKILLS
Auto Insurance, Benchmarking, Business Administration, Communication Skills, Dental Insurance, Detail Oriented, Disability Insurance, Documentation, Driver's License, Early Childhood Education, Faculty Administration, Flexible Spending Accounts, High School Diploma, Leadership, Licensing, Medical Records, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, On Site Support, Onboarding, Operational Communications, Operational Support, Operations Management, Organizational Skills, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Psychiatry and Mental Health, Regulations, Safety/Work Safety, Staff Training, Team Player, Training/Teaching, Vision Plan, Webinar, Willing to Travel, Writing Skills
LOCATION
San Pablo, California
POSTED
17 days ago

The Operations Specialist supports the YMCA of the East Bay’s ECI operations team by providing flexible administrative, monitoring, and on-site support to help programs run smoothly. This role assists with licensing paperwork, staff training coordination, operational follow-up, new teacher onboarding, parent communication, and special projects. The ideal candidate is organized, responsive, detail-oriented, and committed to supporting safe, compliant, and effective early childhood program operations in alignment with the Y’s mission and values.

Why You'll Love Working Here:
 
  • Medical, Dental, and Vision Insurance – Full-time employees are eligible for heavily subsidized coverage with several plan options. 
  • Basic Life and AD&D Insurance, with options for Voluntary Life and AD&D coverage. 
  • Flexible Spending Accounts (FSA) for health and dependent care expenses. 
  • Long-Term Disability Insurance for added financial protection. 
  • Employee Assistance and Wellness Programs to support mental health and work-life balance. 
  • Commuter Benefits available for eligible employees. 
  • Paid Holidays and 6 weeks of PTO accrued annually. 
  • Professional Development Opportunities and ongoing training to support your career growth.
  • YMCA Membership Benefits and discounts on programs for you and your family

ESSENTIAL FUNCTIONS:

  1. Support operations Director/Managers, as directed, with completion of on-going licensing paperwork including applications, forms, reporting, and appeals.
  2. Schedule, arrange and support operations related trainings, meetings/appointments and organize staff meeting agendas, materials, and documentation.
  3. Assist with operations related monitoring and follow up including active supervision, licensing, staffing vs. enrollment, and health/safety.
  4. Participate with the ECI team in interviews for prospective teachers, and with new teacher placement.
  5. Coordinate with ECI team to support effective on-boarding for new teachers, including direct on-site support, check-ins with new staff, support for professional development plans and monitoring of benchmarks.
  6. Attend webinars and trainings to obtain current updates and disseminate information regarding new/changed regulations from CCL, CDSS, CDS and OHS.
  7. Support with operations related communication, including phone calls, emails, letters, and memos.
  8. Support operations team with parent outreach and meetings, as needed.
  9. Support with organization for large scale distributions to centers, as needed.
  10. Special projects and other duties as assigned.

MEASURE OF EFFECTIVENESS

This position has a primary impact on the operations of the YMCA East Bay Early Childhood Impact Program. Therefore, the effectiveness of the fulfillment of this position should be measured by:

  1. Ability to meet staffing goals as outlined by ECI leadership;
  2. The development and maintenance of positive relationships with all stakeholders;
  3.  Program is in a dynamic state of evolution and improvement.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

·         Sufficient strength, agility and mobility to perform essential functions

·         Must be able to work on a computer for an extended period of time

·         Must be able to travel locally for meetings, training and special events

·         Must be able to work some nights and weekends

·         Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

LEADERSHIP COMPETENCIES:

·         Communication and Influence       

·         Developing Self and Others          

·         Engaging Community

·         Emotional Maturity

·         Inclusion

·         Collaboration

·         Functional Expertise

QUALIFICATIONS:

  • Required: High School Diploma or GED
  • Preferred: Associate's degree in business administration, Early Childhood education, or related field
  • Current Site Supervisor Level permit or above preferred.
  • Two years' experience as an ECE teacher and/or administrator/leader preferred
  • Strong written and verbal communication skills
  • Valid California Driver’s License/proof of auto insurance/annual DMV check required
  • Criminal record clearance and health requirements that include physical exam, TB screen and immunizations
  • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, databases and other computer programs

About the Company

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Visit the YMCA of the East Bay Today with 5 Central Locations

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