Operations Specialist

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Operations Specialist

Apply now Job no: 495901

Work type: Full Time

Location: Troy, NY

Categories: Staff, Administrative Support, Human Resources

Job Summary:

The Operations Specialist will be responsible for greeting guests and customers at the main Auxiliary office. The Operations Specialist will also be responsible for responding to voice messages and e-mail requests. requests for service, ID's, meal plans, etc. and will be required to demonstrate follow-through to ensure requests are handled and closed out. This position will also have administrative duties specific to Auxiliary Services.

Who we are:

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society''s greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world's fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Minimum Qualifications:

• High school diploma or equivalent

• At least three (3) years of related experience, or an equivalent combination of education, training, and experience

Relevant combinations of education, training and experience may be considered.

Minimum Knowledge, Skills, and Abilities:

• Proficiency in the use of personal computers
• Ability to follow written and oral instructions and apply knowledge
• Ability to learn and apply field specific operational/administrative functions
• Attention to detail
• Ability to work as part of a team
• Ability to perform basic mathematical functions
• Good organizational and communication skills
• Excellent customer service and telephone etiquette skills
• Proficient keyboarding skills
• Ability to handle multiple tasks effectively

Representative Job Duties:

• Perform all office administrative duties for the Auxiliary office. Including but not limited to calendar/meeting support, inventory, copying, scanning, filing, etc. Be responsible as a front-line customer service representative, assisting and directing customers as needed. - \
• \Answer incoming calls, screen and route callers, respond to inquiries as appropriate. Receives, sorts and routes incoming mail.
• Maintain a master database of all service tickets related to equipment repair, exercise equipment updates and laundry issues. Contact vendors as needed to obtain service. Based on vendor feedback and analyzation of the database; identify problematic equipment and inform the management team.
• Assist the Management team with oversight of the routine dining hall cleanings and communicate the schedule to the company. Obtain feedback on satisfaction levels with cleaning and report findings.
• Maintain a master database of all Residential purchases such as furniture, mattresses, blinds, etc. to ensure updates are made according to rotation policy. Organize removal with the locals "Good will" companies and arrange for all moving needs to support this process.
• Enter purchase requisitions and process vendor invoices for payment, routinely report to supervisor and immediately refer any discrepancies for resolution.
• Assist with summer program set up, calendar of events, coordination, FUA creation, Quotes, meal plan selection and invoicing/billing.
• Support the Auxiliary Team at various events throughout the year (commencement, check-in, admissions events, etc.)
• Perform other duties as requested or assigned

Shift:

Business Hours with weekends or evenings occasionally required

Starting Salary/Rate:

Expected hiring range: $18.50 - $20.00

Pay transparency disclosure: The selected candidate's salary will be determined based on factors that include the available budget, internal equity, and the final candidate's qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer's good faith estimate of the expected hiring range at the time of posting.

Application instructions:

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Job Posted Date:

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information:

Rensselaer's Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute''s work and campus communities. Rensselaer Polytechnic Institute is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.

Advertised: 13 May 2026 Eastern Daylight Time

Applications close:

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