Operations Support Coordinator

McNaughton-McKay Electric Company

Operations Support Coordinator

This position will assist the Sales and Operations personnel to ensure smooth internal operations.

Key Responsibilities:

• Manage daily office operations and provide administrative support, including front desk reception, answering phones, greeting visitors, and scheduling meetings.
• Provide administrative support to sales and operational teams by maintaining customer information, updating business systems, and assisting with routine administrative tasks.
• Maintain and update internal databases, tracking tools, calendars, and reports to ensure accurate and current information.
• Prepare, distribute, and maintain routine reports, documents and communications to support business operations.
• Support shipping and logistics activities by preparing documentation, labels, and other materials needed.
• Create, update, and maintain office signage, communication boards, and other visual displays for employees, customers, vendors, and visitors.
• Scan, organize, and maintain electronic and physical records to support document retention and operational processes.
• Prepare and process expense reports and other administrative documentation in accordance with company policies.
• Coordinate training schedules, meeting calendars, and event logistics, ensuring information is accurate and communicated to appropriate stakeholders.
• Maintain employee contact and recognition information and assist with employee engagement activities, celebrations, and communications.
• Ensure conference rooms, meeting spaces, and common areas are organized, stocked, and prepared for meetings, training sessions, and special events.
• Manage office supplies, breakroom inventory, and other workplace resources, coordinating replenishment as needed.
• Coordinate catering, refreshments, and hospitality arrangements for meetings, training sessions, and company events.
• Perform general administrative duties, including printing, mailing, filing, copying, scanning, document preparation, and records management.
• Support employee recognition and engagement initiatives by coordinating submissions, preparing communications, and assisting with program administration.
• Provide additional administrative and office support as assigned to ensure efficient day-to-day business operations.
• Other duties as assigned.

Knowledge/Skills/Abilities:

• High school diploma or equivalent required.
• Basic PC skills with MS Office Products.
• Ability to work with minimal supervision; organizing, prioritizing and completing tasks at own initiative.
• Proven interpersonal communication skills, both written and oral.