Orbach Collection Maintenance & Student Project Coordinator

Under the general supervision of the Head of Collection Maintenance, the incumbent in this position is responsible for searching for materials patrons or library staff members are unable to locate, advising them of search results and referring them to other library departments when appropriate; performs work independently and uses paraprofessional and advanced operational and technical skills involving a general knowledge of library practices and procedures. Assists in hiring, training, scheduling and evaluating student assistants. Assists in directing student assistants in maintaining an efficient workflow for the Collection Maintenance unit. Assists with special projects as needed. The incumbent's primary responsibilities and tasks will be at the Orbach Science Library, but will be assigned hours in Collection Maintenance at the Rivera Library as needed. Must be able to work Monday through Friday 8am to 5pm. Must be able to work flexible hours for staffing in backup situations (days, evenings, weekends and holidays). Hours may vary from quarter to quarter. The full salary range for the position is $62,535.60 - $92,394.00 annually. However, the expected pay scale is up to $84,522.24 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. The second interview will include a brief filing exercise. Candidates will be provided with sample materials and asked to demonstrate their ability to organize and file documents according to established filing procedures.\n \nCollection Maintenance Actively performs collection maintenance duties while maintaining current knowledge of, and implementing, all associated procedures and policies. Responsible for directing the work of student employees in Orbach Library, including training on all policies and tasks, assigning tasks, updating schedule changes on the student calendar, and addressing minor performance issues. Monitors accuracy of student employees' work and checks for completion of assignments, which may include walking all floors of the library, kneeling, reaching, and pushing loaded book trucks. Performs general and specialized search procedures for items not found in the stacks, which may include walking all of the library floors, bending, kneeling, reaching, and gripping. Uses the integrated library management system (Alma) to update and track items through all stages of the search process. Monitors Stacks areas (which may include walking all of the library floors on a regular basis, bending and reaching) and makes recommendations for workflow. Assists in maintaining shelves in excellent order. Ensures accuracy of shelving end panels (range guides), which requires reaching, bending, and use of a stepstool. Assists in organizing and maintaining the accuracy of items in the stacks. This includes the maintenance and creation of item records. Processes problem items, such as items without item records, incorrect information in item records, repair, or items in need of new labels. Interprets bibliographic records and sends items with complex bibliographic errors to appropriate units for correction. Responsible for shelving of non-standard materials such as WRCA, Maps, and Reference materials.Preservation Performs basic to mid-level preservation procedures, including applying dust jackets and cover ups, and repairing heads, tails, and hinges using specialized equipment such as the fast back machine. These duties require manual precision, including gripping, measuring, and cutting with an X-acto knife. Trains and directs student assistants in processing newly cataloged items, ensuring all materials remain organized on correctly labeled shelves and carts, which involves pushing loaded book trucks. Uses Alma to manage item movement, including transit and Preservation & Acquisitions work orders. Serves as backup for time-sensitive repairs and RUSH processing, and prepares books for bindery shipments, ensuring all required information is accurate and formatted correctly.Student Projects Directs student employees assigned to large-scale collection relocation projects, such as the Google book scanning initiative. Responsibilities include training on policies and tasks, assigning duties, managing student schedules, and addressing performance issues. Oversees continuous projects such as shelf reading and cleaning. Participates in planning and coordinating unit-wide efforts, including record clean-ups, shelf checks, and collection measurements. Manages project tracking through spreadsheets, ensuring timely quality checks and maintaining accurate statistics. Monitors student work accuracy and task completion, which involves physical duties such as navigating library floors, kneeling, reaching, and pushing loaded book trucksGeneral Departmental and Library Responsibilities Special projects or other duties within the unit or library may be assigned. Participates in staff meetings and committees. May serve as Building Emergency Staff for the Orbach Library, responding to emergency situations in accordance with established procedures. May serve as an Alt-Building Supervisor for Emergency Conditions if a BSEC is unavailable. Interprets and is able to carry out library and campus-wide safety/emergency policies and procedures should the need occur. Reports safety and security hazards to the Unit Head. Monitors relevant mailing lists, department blog and other formal communication mechanisms. Other duties as assigned.\n \nAbility to understand, follow and execute detailed instructions with limited on-going supervision.Excellent verbal and written communication skills sufficient to communicate effectively in person, via email, over the telephone.Ability to use judgment in applying appropriate guidelines to specific tasks and to make decisions.Skill in using tact and diplomacy in dealing with a wide variety of people and ability to remain calm under pressure.Skill to train, guide, direct and review work of student assistants.Math skills sufficient to accurately gather and compile statistics.Typing skills sufficient to enter data accurately.Skill to delegate work.Communication and interpersonal skills sufficient to work cooperatively with library staff, student assistants, and patrons with diverse backgrounds.Knowledge of the Library of Congress Classification system.Knowledge of the Superintendent of Documents (SuDocs) classification system.Demonstrated ability to export data.Knowledge of stacks maintenance procedures and practices.Demonstrated success working in a collaborative, team-based work environment.\n \nAbility to understand, follow and execute detailed instructions with limited on-going supervision. Excellent verbal and written communication skills sufficient to communicate effectively in person, via email, over the telephone. Ability to use judgment in applying appropriate guidelines to specific tasks and to make decisions. Skill in using tact and diplomacy in dealing with a wide variety of people and ability to remain calm under pressure. Skill to train, guide, direct and review work of student assistants. Skill to delegate work. Communication and interpersonal skills sufficient to work cooperatively with library staff, student assistants, and patrons with diverse backgrounds. Math skills sufficient to accurately gather and compile statistics. Typing skills sufficient to enter data accurately.Knowledge of the Library of Congress Classification system. Knowledge of the Superintendent of Documents (SuDocs) classification system. Demonstrated ability to export data. Knowledge of stacks maintenance procedures and practices. Demonstrated success working in a collaborative, team-based work environment.