ORD Accounting Administrative Assistant

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.”  

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.   

Job Summary 

Under limited supervision, operate computers to input data into files and databases. May undertake more complex tasks where necessary. 

The expected pay rate is $27/hour. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays. 

Job Responsibilities

• Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and exactly
• Accurately transcribe, type, format, and proofread a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spread sheet software Perform other administrative tasks using independent judgment and discretion
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials
• Handle confidential information and maintain the security records and files
• Drafting letters and official information releases
• Arranging and attending meetings; Taking and distributing minutes
• Invoice airline clients on a weekly basis
• Reconciling month end
• Other duties as assigned 

 Qualifications and Competencies

• Up to 3 years of experience in a similar position
• High school equivalent
• Have excellent verbal and written communication skills
• Have professional phone etiquette
• Self-driven and have high energy levels
• Organized

 What we offer 

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. 

Visit our website at www.careers.swissport.com to learn more about Life at Swissport. 

Join Swissport today and be part of a team that connects the world of aviation!